Lincoln Administrative Specialist

Administrative Specialist

The listed salary/hourly rate is a proposed increase that is pending Board approval in July 2026.

NCSD offers new classified employees previous experience credit as follows for verified and approved experience:

0-3 Years = Step 1 ($21.67)

4-6 Years = Step 4 ($22.72)

7-10 Years = Step 6 ($23.47)

11-15 Years = Step 8 ($24.26)

For more information on pay, please call or email Charmin Baldwin, HR Generalist at  or .

This job reports to Director and/or Administrator

Essential Functions

• Acts as a liaison between assigned area and various internal and external parties (e.g. district and school personnel, parents, students, community organizations, court system, public and governmental agencies, etc.) for the purpose of providing excellent customer service and representing the district in a hospitable and professional manner.
• Analyzes data from a wide variety of internal and external sources (e.g. personnel data, IFAS/LINKS, SASI, on-line enrollment, budget/auditing, other districts and organizations, etc.) for the purpose of complying with financial, legal and/or administrative requirements of assigned area in accordance with district policies and guidelines.
• Assists with personnel functions (e.g. selecting, training, motivating, etc.) for the purpose of supporting assigned administrator(s) in achieving the department's overall objectives under established district policies and guidelines.
• Attends meetings (e.g. trainings, in-service activities, workshops, conferences, classes, etc.) for the purpose of increasing professional knowledge, and conveying and/or gathering information required to perform functions.
• Collaborates with a wide variety of internal and external parties (e.g. district staff, other school districts, professional and community organizations, state and federal agencies, etc.) for the purpose of organizing various district events (after-school and co-curricular, etc.), meetings, and programs in compliance with district policies and guidelines.
• Coordinates a variety of programs, activities, and/or individuals (e.g. communications, scheduling, appointments, meetings, conferences, workshops, travel and accommodations, trainings, work activities, on-line enrollment, summer school, school tournaments, students, volunteers, presenters, substitute teachers, and other personnel, etc.) for the purpose of ensuring availability of facilities, equipment, personnel and volunteers; and that services are implemented and maintained efficiently and effectively in conformance with established district policies and guidelines.
• Creates printed and electronic materials (e.g. databases, reports, forms, budgets, requisitions, brochures, agendas, minutes, etc.) for the purpose of documenting activities, providing written support and/or conveying information.
• Informs personnel regarding a variety of procedures and program requirements for the purpose of providing accurate information, taking appropriate action, and/or complying with financial, legal and administrative requirements and district policies.
• Maintains a wide variety of (including highly confidential) manual and electronic materials (e.g. documents, files, calendars, administrative and financial records, program records, resource materials, reports, student data, budget data, staff information, maintenance data, etc.) for the purpose of providing up-to-date reference and documentation in compliance with government regulations and district requirements.
• Maintains inventories of supplies, equipment, and materials (e.g. ordering, organizing, monitoring, certifying & calibrating scales, office keys, etc.) for the purpose of ensuring the availability of items as needed.
• Manages assigned activities and/or programs (e.g. budgets, grants, work orders, office activities, administrator/director schedules, employee timecards, etc.) for the purpose of ensuring compliance with administrative, financial and legal requirements and district confidentiality policies.
• Performs record keeping and clerical functions (e.g. scheduling, copying, instructional materials, filing, running reports, employee timecards, compiling lists, etc.) for the purpose of supporting assigned Administrator and/or department.
• Processes documents and materials (e.g. including highly confidential items, staff absences, contracts, reports, personnel and student records, discipline statistics, etc.) for the purpose of disseminating information.
• Responds to inquiries from a wide variety of internal and external parties (e.g. district staff, students, parents, other school districts, community organizations, state and federal agencies, general public, etc.) for the purpose of taking appropriate action (including deescalation of crisis situations), interpreting and applying policies and procedures, and/or directing to appropriate personnel for resolution.

Education:

High school graduation or GED