Enrollment Administrative Specialist

Administrative Specialist

This position is in the enrollment office and is 8 hours a day / 260 days a year.

NCSD offers new classified employees previous experience credit as follows for verified and approved experience:

• 0-3 Years = Step 1 ($21.67/hr)
• 4-6 Years = Step 4 ($22.72/hr)
• 7-10 Years = Step 6 ($23.47/hr)
• 11-15 Years = Step 8 ($24.26/hr)

For more information on pay, please contact Mackenzie Stephenson, HR Generalist at  or .

The job of Administrative Specialist was established for the purpose of providing complex administrative and secretarial support to assigned administrative personnel; representing assigned area(s); coordinating activities of assigned area(s) and administrative personnel; ensuring confidentiality and compliance of activities under area of responsibility with financial, legal and administrative requirements; and providing information, recommendations and/or direction as may be requested by assigned administrator.

This job reports to Director and/or Administrator.

Essential Functions

• Acts as a liaison between assigned area and various internal and external parties for the purpose of providing excellent customer service and representing the district in a hospitable and professional manner.
• Analyzes data from a wide variety of internal and external sources for the purpose of complying with financial, legal and/or administrative requirements of assigned area in accordance with district policies and guidelines.
• Assists with personnel functions for the purpose of supporting assigned administrator(s) in achieving the department's overall objectives under established district policies and guidelines.
• Attends meetings for the purpose of increasing professional knowledge, and conveying and/or gathering information required to perform functions.
• Collaborates with a wide variety of internal and external parties for the purpose of organizing various district events, meetings, and programs in compliance with district policies and guidelines.
• Coordinates a variety of programs, activities, and/or individuals for the purpose of ensuring availability of facilities, equipment, personnel and volunteers; and that services are implemented and maintained efficiently and effectively in conformance with established district policies and guidelines.
• Creates printed and electronic materials for the purpose of documenting activities, providing written support and/or conveying information.
• Informs personnel regarding a variety of procedures and program requirements for the purpose of providing accurate information, taking appropriate action, and/or complying with financial, legal and administrative requirements and district policies.
• Maintains a wide variety of (including highly confidential) manual and electronic materials for the purpose of providing up-to-date reference and documentation in compliance with government regulations and district requirements.
• Maintains inventories of supplies, equipment, and materials for the purpose of ensuring the availability of items as needed.
• Manages assigned activities and/or programs for the purpose of ensuring compliance with administrative, financial and legal requirements and district confidentiality policies.
• Performs record keeping and clerical functions for the purpose of supporting assigned Administrator and/or department.
• Processes documents and materials for the purpose of disseminating information.
• Responds to inquiries from a wide variety of internal and external parties for the purpose of taking appropriate action (including deescalation of crisis situations), interpreting and applying policies and procedures, and/or directing to appropriate personnel for resolution.

Education:

High school graduation or GED