Registrar, Administrative​/Clerical, Data Entry

Registrar (JC553)

This position is 8.0 hours per day for 220 days/year

NCSD offers new classified employees previous experience credit as follows for verified and approved experience:

0-3 Years = Step 1 ($20.05)

4-6 Years = Step 4 ($20.99)

7-10 Years = Step 6 ($21.65)

11-15 Years = Step 8 ($22.34)

For more information on pay, please call or email Charmin Baldwin, HR Generalist at  or

The job of Registrar (JC553) is done for the purpose of registering students and maintaining computerized student records and files; providing student information to authorized parties in compliance with established policies; and providing general clerical support, information and/or direction as may be assigned.

This job reports to the Principal

• Coordinates a variety of activities (e.g. transfer, storage, destruction and researching of student records; schedules, etc.) for the purpose of accessing student information and/or delivering services in conformance with established guidelines.
• Interprets transcripts of incoming students for the purpose of transferring grades and semester credit hours into the district student information system.
• Maintains confidentiality (e.g. district information, staff/student information, data, etc.) for the purpose of ensuring information is provided only in accordance with district policy and administrative guidelines, state and federal laws.
• Maintains a variety of manual and electronic files, documents and records (e.g. grades, transcripts, schedules, student information, etc.) for the purpose of documenting and/or providing reliable information relative to student records.
• Performs in a variety of technical and clerical duties involved in registering and scheduling students for the purpose of ensuring compliance with financial, legal, state or federal requirements.
• Processes a variety of documents and materials (e.g. grade requests, honor rolls, class rank, lists, seniors' quality points, progress report, reports cards, scanning grades, new student files, attendance reporting, etc.) for the purpose of documenting student enrollment, data collection and disseminating information to stakeholders.
• Researches and compiles data/information for the purpose of ensuring compliance with Federal, State, and District reports.
• Responds to inquiries of staff, other educational institutions, the public, parents and/or students for the purpose of providing information and/or direction.
• Supports administrators, counselors, and departments (e.g. student records, exceptions, data discrepancies, etc.) for the purpose of ensuring students and parents are served; business data for enrollment is accurate for budgeting/staffing decisions.
• Verifies student information (e.g. grades, student information, etc.) for the purpose of ensuring the accuracy of the information.

• Attends in-service trainings, staff meetings, workshops, etc. as assigned for the purpose of conveying and/or gathering information required to perform job functions.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Education:

High school graduation or GED