Payroll Technician Job Casper area,Wyoming USA,Business

Assigned to:
Financial Services

Are you detail-oriented, dependable, and someone who takes pride in getting things right? The City of Casper is seeking a Payroll Technician to play an important role in ensuring our employees are paid accurately and on time. This position is ideal for someone who enjoys working with numbers, solving problems, managing detailed information, and providing excellent customer service. You’ll support the City’s full payroll cycle, maintain critical payroll records, help employees and supervisors navigate payroll questions, and ensure compliance with payroll requirements and deadlines.

If you have payroll, accounting, or employment records experience and are looking for a position where accuracy, confidentiality, and service truly matter, we encourage you to apply and bring your skills to the City of Casper team.

REPORTING STRUCTURE:

Receives general supervision from the Accounting and Budget Supervisor.

Provides technical assistance and information to employees, supervisors, and members of the public regarding payroll; handles general customer service inquiries and complaints to ensure quick, equitable, and courteous resolution.

Performs full-cycle payroll processing for all City employees including importing employee hours, entering adjustments, correcting errors, transmitting direct deposit files, and verifying payroll deposits and earnings statements each pay period.

Reviews all data entry on employee changes for timeliness and accuracy including new hires, promotions, benefit changes, W-4 updates, and other payroll related adjustments.

Processes off-cycle payroll checks as needed; reconciles and submits retirement files and other related documents and payments to various vendors; ensures compliance with City policies, procedures, and Federal and State regulations.

Ensures that the City meets legal requirements regarding payroll taxes and garnishments; provides payments to Wyoming Workers Compensation, the IRS, and other regulatory bodies; inputs, retrieves, and analyzes a variety of fiscal and statistical data relating to payroll; compiles, reviews, and files monthly, quarterly, and annual payroll reports.

Maintains position control, pay and deduction code master, vendor information, and general ledger expense lines in payroll software system; updates and distributes City holiday and pay day schedules annually.

Generates and distributes W-2's and corresponding reports within mandated time frames; completes transfer of funds for payroll tax deposits and payroll deduction liabilities.

Keeps current on new trends, laws, and training in payroll.

Assists the independent auditor with annual audits of the City’s payroll maintenance records.

Retains payroll records in accordance with applicable retention laws.

Participates in the coordination and administration of special projects, reports, or programs as assigned.

Represents the City of Casper by responding to the public, citizens, its employees, and others in a prompt, professional, and courteous manner while continuously maintaining a positive customer service demeanor.

Perform other duties of a similar nature or level.

Knowledge:

Modern office procedures, methods and use of technological equipment including database management and use of software applications.
Customer service principles.
Data analysis methods.
Record keeping and file management principles.
Applicable union contracts, Personnel Rules and Regulation Manual, classification and compensation plan, and various applicable payroll regulations.
Pertinent Federal, State, and local laws, codes, and regulations relating to employment law principles and practices.
Accounting techniques and spreadsheet reporting.
Basic operations, services, and activities of a payroll…