Legal Records Clerk Job Casper area,Wyoming USA,Law/Legal

The City of Casper is seeking a detail-oriented and customer-focused Legal Records Clerk to provide essential administrative support to the City Attorney’s Office. This position plays a key role in maintaining legal records, supporting attorneys with case preparation, and serving as a primary point of contact for the public and internal stakeholders.

Key Responsibilities:

Providing front-line customer service, screening calls and visitors, scheduling meetings, and drafting/proofreading routine documents
Organizing and maintaining legal files, records, and correspondence
Preparing case files for hearings, trials, and conferences, including discovery materials
Maintaining court dockets and notifying attorneys of trial settings
Filing legal documents with appropriate courts and ensuring proper formatting
Entering and maintaining data in applicable databases and systems
Processing mail, invoices, payments, and related materials
Maintaining confidentiality and professionalism in all interactions

Benefits:

Health, dental, vision, life, pension, paid time off (80-hours available on your first day), and much more!

Reporting Structure:

Provides administrative support to the City’s legal staff including serving as the primary for customer service, screening calls and visitors, taking and transmitting messages, scheduling meetings, drafting and proofreading various routine documents, and providing background information on cases.

Organizes and maintains office records, subject files, legal documents, and library materials; mails, faxes, and arranges delivery of legal correspondence to clients, witnesses, and court officials.

Enters information into applicable databases and/or other computerized systems to collect and maintain records in assigned area of responsibility.

Prepares files for pretrial conferences, trials, and sentencing from a daily docket; prepares discoveries for defense counsel; assists in research, compiles, and reviews administrative information; locates files; and requests additional/supplemental reports.

Receives, processes, sorts, and/or distributes a variety of mail, internal correspondence, materials, invoices, payments, and/or other applicable items.

Keeps a docket of court trials, hearings, and interviews for the City Attorney’s Office and notifies attorneys of trial settings.

May take or transcribe legal dictation, minutes of meetings, and taped records of conferences, settlement discussions, or interviews.

Reviews legal documents to ensure they are in proper format and contain all necessary portions or related documents for court acceptance; files legal documents with proper courts.

Represents the City of Casper by responding to the public, citizens, its employees, and others in a prompt, professional, and courteous manner while continuously maintaining a positive customer service demeanor.

Performs other duties of a similar nature or level.

Knowledge:

Modern computer software programs such as Microsoft Office.
Customer service principles.
Basic record keeping and file management principles.
Proper English, including spelling, punctuation, and grammar.
Modern office practices and procedures.

Abilities:

Routinely demonstrate the City of Casper core values.
Organize records in an easily retrievable fashion.
Learn basic legal terminology.
Maintain confidentiality.
Work on a variety of tasks simultaneously.
Meet deadlines.
Explain processing and respond to requests and inquiries from the general public.
Conduct basic research.
Read, compose, and comprehend simple instructions, short correspondence, and memos.
Understand and follow oral and/or written policies, procedures, and instructions.
Follow all City safety rules and procedures and immediately report all accidents/incidents or unsafe conditions to a supervisor.
Follow written and verbal instructions and direction.
Maintain a neat and professional appearance.
Communicate effectively verbally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.

Skills:

Maintaining accurate records and files.
Typing and data entry.
Providing customer service.
Operating modern office equipment, software and operating…


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