Shipping and Receiving Assistant

Summary

The Shipping and Receiving Assistant position is responsible for the delivery of mail, packages and outgoing postal deliveries.

The position receives, inspects, and distributes incoming mail in a timely manner, finding the most appropriate means of shipping outgoing freight and preparing bulk mailings for shipping. The position cross-trains and provides coverage for the Shipping and Receiving, Campus Services and the Grounds Maintenance departments when necessary. The position reports to the Campus Services Crew Leader.

• Opens the mail center, checks voice mails, turns on the postage machine, runs reports, clears information and changes the transaction log date.

• Runs accounting reports and clears posted data monthly.

• Drives as needed to the main post office and picks up mail and packages loading them into a College vehicle for delivery to the College Mail room for sorting.

• Occasionally operates a forklift to move material and inventory.

• Keeps a record report of costs and department codes of any return prepaid envelopes and postage due items in the morning mail.

• Handles phone requests for copy paper, toner cartridges, and mailing supplies.

• Operates mail center including sorting and delivering incoming and outgoing mail in a timely manner.

• Receives, inspects, and delivers freight and mail items on campus in a timely manner. Takes appropriate action when incoming freight is damaged.

• Keeps up-to-date on the freight and mail regulations in order to ensure compliance as well as best value. Prepares bulk mailings in a timely and cost-effective manner. Uses and maintains the bulk mailing equipment. Uses bulk mailing software program to organize outgoing bulk mailings and minimize the number of returned mail items.

• Loads all fixed assets into the College system and performs updates to insure accuracy.

• Cross trains and performs duties with‑in the Shipping & Receiving, Campus Services and Grounds Maintenance departments as time permits and to cover during times of staff, openings, vacations and illness.

• Carries and responds to College provided cell phone.

• Carries and utilizes a two‑way radio while working.

• Reports concerns, hazardous conditions, and injuries/ accidents to supervisor or designee.

• High School Diploma or an equivalent

• Knowledge and experience with office and mailing equipment including computer, printer, scanner, fax machine, photocopier, and mailing machine

• Experience with word processing, mailing, and other related software applications

• Ability to perform physical labor for full shift (8 hours), with or without a reasonable accommodation and occasionally perform physical labor for more than a full shift (over 8 hours), with or without a reasonable accommodation

• Ability to work with accuracy and attention to detail and maintain a professional, effective and collegial working relationship with co‑workers, the public and all campus constituent groups communicating effectively both verbally and in writing

• Ability to drive a College mail delivery vehicle and forklift in a safe manner during all seasons including winter weather

• Ability to make informed decisions on the best shipping methods

• Ability to follow relevant policies, procedures, instructions and safety standards; work safely with equipment, vehicles, and machinery

• At least one year of shipping and receiving / mail experience

• Knowledge and experience with freight and mail regulations; state and federal regulations; USPS and other freight carriers

• Experience with event set‑up and moving furniture and materials

• Experience operating forklifts

• Valid motor vehicle license at the time of hire and must obtain a Wyoming driver’s license within 30 days of hire. Must…