Business Services Coordinator

Job Information

Location:

Castle Pines, CO 80108

Salary Range: $52,500.00 - $69,000.00 per year

Position:
Full‑time Business Services Coordinator

Academic Year: 2026‑2027 (position to start July 2026)

Reports To:

Director of Finance

Work Arrangement:
Primarily remote with weekly on‑site commitments

Financial and procurement focus

Adhere to the mission and philosophy of American Academy with enthusiasm, commitment, and integrity.

Uphold and model American Academy’s Character and Manners.

• Business Services Support:
  • Liaison with multiple staff members with regard to placing orders and recording invoices.
  • Direct all school purchasing requests, utilizing school credit card for payment where applicable.
  • Participate in the weekly AP process for ACH payments and check printing.
  • Review, process and record reimbursement requests.
  • Perform monthly credit card reconciliation.
  • Maintain orderly records of transactions with vendors and suppliers until completed.
• Cash Receipts:
  • Assess annual student fees.
  • Manage and coordinate Free and Reduced benefits with qualifying AA families.
  • Receive all checks and cash from campus and deposit.
  • Assist with annual fee collection.
• Budget and Financial Management:
  • Participate in semi/annual budget development and revision.
  • Monitor and communicate budgets with department leaders.
  • Track PTO expenditures and invoice quarterly.
• Monthly, Quarterly and Annual close:
  • Month end activities completed by 10th of the following month.
  • Support month end and fiscal year end processes.
  • Support quarterly internal audit by providing audit selections and participating in the quarterly internal audit with the Board Treasurer.
  • Assist with audit preparation and provide audit selections during annual external audit.
• Positive Contribution to the School Environment:
  • Provide timely and clear communication.
  • Respond to staff and parent emails within 48 hours.
  • Provide regular updates to the Executive Director of Schools, Director of Finance, Business Services Team, Department Managers and Office Managers.
  • Demonstrate initiative in personal achievements and team support.
  • Maintain integrity with respect to hierarchy and sensitive information in the organization.
  • Demonstrate professionalism.
  • Demonstrate positive relationships with colleagues.

• Minimum High School graduate or equivalent
• Preferred Associate’s and/or Bachelor’s Degree in Accounting, Finance, or Business Administration
• Minimum of 2 years of experience in finance, accounting, bookkeeping, purchasing
• Experience in an educational environment is preferred
• Office and Computer skills:
  Google Suite products, word processing, email, spreadsheets (Google and Excel), My School Bucks, Skyward ERP a plus
• Strong attention to detail, commitment to accuracy, efficiency and customer service
• Ability to multi-task and work in an environment of changing priorities