Accounts Payable Specialist

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a finance team in Castle Rock, Colorado on a Long-term Contract basis. In this role, you will help keep payment operations organized and accurate by handling invoice review, reimbursements, and vendor-related follow-up. The position is well suited for someone who works carefully with financial details, communicates effectively across departments, and can manage deadlines in a busy environment.

Responsibilities:

• Process invoices, employee expense reimbursements, per diem requests, and travel-related submissions with a focus on accuracy and timely completion.
• Investigate billing discrepancies by working directly with vendors and internal team members to clarify issues and obtain missing documentation.
• Monitor payment timelines closely to help prevent penalties, delayed disbursements, or unresolved outstanding items.
• Reconcile vendor statements, respond to payment inquiries, and support issue resolution related to open balances.
• Coordinate routine payment activity, including weekly check runs, ACH transactions, wire payments, and manual checks when required.
• Enter ACH and wire details into banking platforms for review and handling by the Treasurer's Department.
• Organize finance records by scanning, indexing, and maintaining supporting documentation for accounts payable transactions.
• Maintain 1099 records, assist with annual reporting through an external filing provider, and support related compliance activities.
• Track purchasing card activity, follow up on missing statements, and update spreadsheets used to support journal entry preparation.
• Manage records tied to uncleared checks and unclaimed property reporting, including vendor outreach, due-diligence correspondence, and coordination with the Treasurer's Office.