Executive Assistant Real Estate Operations Transactions

We are seeking a full-time, professional, proactive, and highly organized Executive Assistant to support a busy, high-performing, faith-based real estate team. This position works closely with the Employing Broker/Owner and is responsible for supporting both executive priorities and the daily execution of the business. This role goes far beyond traditional administrative support. The ideal candidate has hands-on real estate experience and is confident managing contracts, transactions, timelines, client communication, office operations, and event coordination.

You will be trusted with sensitive information, fast-moving deadlines, and high-touch client interactions from contract to close.

• Maintain the CRM and transaction management systems, ensuring all client and deal data is accurate and up to date
• Manage client gifting initiatives, including closing gifts, milestone gifts, and client appreciation programs
• Maintain gifting and event calendars to ensure timely and consistent client touchpoints
• Coordinate client appreciation events, educational events, team events, and community-facing events
• Manage priorities with a strong understanding of real estate deadlines
• Screen, prioritize, and communicate time-sensitive information related to active transactions
• Prepare, review, and manage real estate contracts, amendments, disclosures, and addenda
• Track all contract deadlines, contingency dates, inspection periods, and closing timelines
• Coordinate with title, escrow, lenders, inspectors, appraisers, and cooperating agents to ensure smooth transactions
• Maintain accurate and compliant transaction files in accordance with brokerage and state regulations
• Assist with contract execution, document compliance, and post-closing file organization
• Create, document, and improve Standard Operating Procedures (SOPs) related to transactions, client care, and internal workflows
• Manage national agent referrals and referral documentation
• Show properties on occasion, as needed
• Support special projects, events, and business initiatives as assigned
• Other duties as assigned

• Excellent communication skills, time management skills, interpersonal skills, and organizational skills
• Bachelor’s Degree, Associate Degree, or equivalent professional experience
• Proven experience working in real estate as a Transaction Coordinator, Executive Assistant in real estate, Licensed Assistant, or similar role
• Strong working knowledge of real estate contracts, timelines, and compliance requirements
• Ability to manage multiple assignments with accuracy and urgency
• Excellent written and verbal communication skills with clients and professionals
• Highly organized, detail-oriented, and deadline-driven
• Comfortable working in fast-paced, high-accountability environments
• Technically proficient with Google Workspace / Microsoft Office, CRM systems
• Demonstrates discretion, professionalism, and confidentiality at all times
• Real estate license is a plus

Compensation: $25 - $35 hourly