Castle Rock, CO – AP​/AR Clerk

The Town of Castle Rock is seeking a full‑time Accounts Payable/Receivable Clerk to provide essential support during the software conversion. This project‑based role runs through April with the possibility of extension. The position will begin onsite, with the option to transition to a remote or hybrid schedule after initial training. The clerk will assist with day‑to‑day financial operations to ensure accuracy and continuity during this critical transition period.

• Coordinates and assists departments with purchasing or leasing equipment and supplies.
• Researches and evaluates best quote, service and desired quality. Maintains price lists, catalogs, specifications and requirements.
• Assists in the preparation, tracking and updating of purchase orders, change orders and lease documents.
• Processes and maintains purchasing records in accordance with state retention schedules and department needs.
• Prepares Requests for Proposals, Requests for Quotes, informal quotes and processes invitations for bids following standard purchasing policy and procedures, as requested by departments.
• Coordinates the bid process for the purchase of major items as requested by departments as needed.
• Assists with the preparation and review of professional service agreements and contracts.
• Negotiates annual equipment service contracts and lease agreements.
• Responsible for maintaining and updating the Town’s purchasing policy, procedures and forms.
• Conducts periodic surveys of departmental purchases to ensure adherence to the Town’s Purchasing Policy and Municipal Codes.
• Functions as a liaison with vendors related to bids, delivery, quality and performance. Works to resolve vendor service issues.
• Assists with annual capital assets reporting. Analyzes detail for additions, deletions and conveyances.
• Coordinates with Public Works on conveyances from developers. Determines valuation and creates audit schedules and footnote disclosures.
• Gathers, interprets and prepares data for studies, reports and recommendations.
• Maintains complex spreadsheets supporting charges and journal entries to record postage charges to other departments.
• Represents the Town of Castle Rock at professional purchasing organization meetings.
• Continually works toward securing the renewal of professional purchasing organization certification.
• Coordinates comparative in‑house testing of equipment and services.
• Coordinates Town‑wide copier usage, repairs and routine maintenance.
• Assists departments with cell phones to include troubleshooting issues, replacement and activation of service.
• Prepares various audit work papers and accounting report schedules annually.
• Assists with preparing the Town’s bank reconciliation reports and schedules on a monthly basis including adjusting journal entries.
• Reconciles cash receipts and building permits and month‑end utility billing.
• Assists with month‑end closing.
• Reconciles bank statements.
• Assists with and/or coordinates special projects.
• Performs other duties as assigned.

• Knowledge of modern accounting principles and procedures.
• Knowledge of general purchasing practices, contracts, and general office procedures.
• Knowledge of computer software programs for accounting functions including MSWord, Excel, and Outlook.
• Skill in communicating effectively with the public and clients over telephone, in person, fax and other methods.
• Ability to calculate, compute, summate, and/or tabulate data and/or information, including subsequent actions in relation to these computational operations.
• Ability to review, classify, categorize, prioritize, and/or analyze data and/or information. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
• Ability to coordinate, strategize, and/or correlate data and/or information. Includes exercise of judgment in determining time, place and/or sequence of operation.
• Ability to establish and maintain effective working relationships with supervisor, support staff and other departments/agencies position…