Senior Strategic Meeting Planning Specialist

• Lead planning and execution of internal and external meetings, educational programs, symposiums, and conferences
• Partner with Medical Education, Physician Relations, Marketing, R&D, and external vendors on event strategy, content delivery, and attendee engagement
• Manage event budgets, track expenditures, reconcile billing, coordinate vendor payments, and identify cost-saving opportunities
• Source, negotiate, and manage hotels, venues, transportation providers, and event service vendors
• Coordinate audiovisual, production, and event technology solutions, including registration platforms, mobile applications, audience response systems, and attendee engagement tools
• Design and manage event registration, attendee communications, travel logistics, accommodation requests, and participant experience
• Oversee on-site event operations and serve as a key contact for stakeholders, vendors, and attendees
• Generate and analyze event metrics and reporting to evaluate outcomes, communicate results, and recommend process improvements

• High School Diploma or equivalent and 6+ years of relevant meeting or event planning experience; OR Associate's Degree and 4+ years of relevant experience; OR Bachelor's Degree and 2+ years of relevant experience
• Experience managing end-to-end event logistics, including registration, attendee communications, travel coordination, vendor management, and on-site execution
• Experience developing and managing event budgets, expense tracking, billing reconciliation, and vendor payment processes
• Experience using event management platforms such as Cvent or similar meeting management systems
• Experience working with multiple stakeholders and vendors to deliver projects while meeting established timelines and compliance requirements
• Preferred:
  Experience supporting medical education programs, healthcare events, or physician engagement activities
• Preferred:
  Experience managing hotel sourcing, contract negotiations, and venue selection
• Preferred:
  Experience coordinating audiovisual production, event technology platforms, and attendee engagement tools
• Preferred:
  Knowledge of compliance requirements related to healthcare, medical device, pharmaceutical, or life sciences meetings and events
• Preferred:
  Experience analyzing event performance metrics and using data to drive process improvements and program recommendations
• For Baccalaureate degrees earned outside of the United States, a degree satisfying 8 C.F.R. § 214.2(h)(4)(iii)(A) is required
• Must possess unrestricted U.S. work authorization at the time of hire and for the duration of employment

Demonstrates expertise in end-to-end event planning and logistics management, including budget development, vendor negotiation, and stakeholder collaboration. Proficient in utilizing event management platforms and analyzing performance metrics to enhance event outcomes.

• Event Logistics Management
• Budget Development and Management
• Vendor Management
• Event Management Platforms (Cvent)
• Stakeholder Collaboration

• Event Planning
• Budget Tracking
• Vendor Negotiation
• On-site Event Execution
• Data Analysis
• Travel Coordination
• Attendee Communication
• Registration Management
• Event Technology Coordination
• Compliance Knowledge

• Communication
• Collaboration
• Problem-Solving
• Negotiation
• Leadership

• Medical Education
• Healthcare Events
• Physician Engagement
• Life Sciences Meetings
• Pharmaceutical Compliance

• Cvent
• Event Management Systems
• Audience Response Systems
• Mobile Applications
• Registration Platforms