Project Manager Assistant

Project Manager Assistant – Overview

HEI is a leading civil construction company operating in Colorado, the Carolinas, and Texas. With over 50 years of experience, we are committed to safety, quality, and production on diverse projects such as roadways, bridges, water infrastructure, and environmental restoration.

• Work closely with the Project Manager and other project team members daily
• Coordinate job start‑up activities
• Support Project Managers with schedules and budgets
• Set up new jobs and import them into Spectrum and Heavy Job
• Assist in the coordination of construction activities
• Create Purchase Orders and Subcontracts from the bids
• Prepare job books for PM & Superintendents
• Participate in Precon/Prebids meetings (internal and external)
• Pre‑Job video of the Job site
• Attend weekly onsite meetings & prepare meeting agendas (when necessary)
• Coordinate permit applications, plan submissions, and permit renewals
• Take‑offs (small ones)
• Keep Heavy Job software updated
• Track all extra work tickets
• Update plan sets with amendments and distribute printed copies to the field
• Maintain office folders, job lists, and electronic plans and contract files
• Prepare and manage project submittals
• Any other requests from the PM’s

• Self‑motivated with a strong work ethic and a passion to learn
• Good organization skills and follow-through
• Ability to multitask in a fast‑paced environment
• Excellent verbal and written communication skills

• Education:
  
  Minimum High School Diploma or GED.
• Experience:
  
  Experience with Heavy Bid and Heavy Job preferred. A minimum two years’ experience in the Heavy Civil construction industry.