Development Services - Construction Permit Specialist

Job Posting

The Town of Castle Rock's future and the quality of that depend on the choices we make today. Do you want to be part of a team that make decisions that work now while preserving and protecting Castle Rock's identity and quality of life for the future? We value teamwork, cooperation, and quality communication. We strive to provide exceptional public service to our customers and encourage creativity and innovation.

We welcome all that share those values to apply.

Working for the Town of Castle Rock includes:

• The opportunity to make a difference in our community
• Career Advancement Programs
• Employee well-being program
• Competitive total compensation with an excellent benefits package
• Free membership to the MAC or Recreation Center
• Public Service Student Loan Forgiveness eligible employer

Position

Description:

This position performs permit processing and coordination functions for Development Services construction-related permits. Serves as the primary owner of ROW permit intake, issuance preparation, tracking, extensions, and closeout documentation within Development Services. The position is responsible for reviewing and coordinating Right-of-Way (ROW) permits for construction and utility work within the public right-of-way to ensure compliance with Town requirements prior to issuance.

Also provides permit processing support for other construction-related permits including Site Construction and Temporary Erosion and Sediment Control (TESC) permits. Receives a handoff from Development Services Project Coordinators once a project is approved and ready to permit. Responsibilities include confirming permits are ready to issue, verifying required documents and approvals are complete, processing and tracking required sureties, coordinating with Development Review, Construction Inspection staff, Building Division staff, and Public Works Traffic Engineering as needed, and supporting permit issuance and closeout.

Work involves ensuring construction activities adhere to administratively approved plans, Town standards, permit conditions, and associated agreements. Performs duties in a manner consistent with the shared values of the Town.

Essential Duties and Responsibilities:

• ROW Permit Review and Coordination:
• Reviews and coordinates Right-of-Way (ROW) permits submitted by contractors, developers, utility providers, and other Town departments to ensure compliance with Town standards and requirements prior to work within the public right-of-way.
• Reviews ROW permit documentation for completeness and compliance, including plans/exhibits, restoration details, traffic control plans (TCPs), work hours, and notifications as applicable.
• Coordinates with Public Works Traffic Engineering regarding traffic control plans (TCPs), lane/road closures, detours, signal impacts, pedestrian/bicycle routing, ADA accessibility requirements, and other work zone impacts; provides review and comments to ensure Traffic Engineering standards and best practices are followed prior to permit issuance.
• Serves as the Development Services representative for ROW-related Multi-Department Team (MHT) reviews and coordination, including Parks and Water activities occurring within the public right-of-way.
• Coordinates planned work zones and ROW occupancy with Public Works and other stakeholders to help prevent overlap and conflicts; communicates with applicants and Town staff regarding scheduling and impacts as needed.
• Communicates ROW permit conditions and requirements to applicants, including traffic control requirements, work hours, notifications, restoration standards, inspection expectations, and closeout requirements.
• Tracks ROW permit expiration dates, extensions, corrections, inspection outcomes, and closeout requirements; follows up on overdue or incomplete closeouts.
• Permit Processing (Site Construction and TESC):
• Provides permit processing support for Site Construction permits including intake after approval, issuance preparation, permit tracking, and closeout documentation.
• Provides permit processing support for TESC permits, including verification of required documentation, issuance preparation, and recordkeeping.
• Confirms Site Construction and TESC permits are complete and ready to issue by verifying required approvals, documents, fees, and sureties are received prior to issuance.
• Coordinates with internal departments and inspection staff to verify required approvals and documentation have been completed prior to permit issuance (as applicable).
• Surety Intake and Tracking:
• Processes surety intake and tracking for applicable permits, including verifying required surety forms/amounts, coordinating approvals, maintaining surety records, and assisting with surety return/release processing in accordance with Town requirements.
• Assists with tracking performance and warranty sureties/bonds associated with permits and development projects, including documentation required for closeout.
• Customer Service, Records, and Coordination:
• Provides customer service to…