Administrative Assistant

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide essential support to office staff, ensuring they have the information and resources needed to perform their daily tasks efficiently. Responsibilities include answering phone calls, managing schedules, handling general office duties, entering data, bookkeeping, and drafting and responding to correspondence. The ideal candidate is highly organized, detail-oriented, and possesses excellent written and verbal communication skills, along with a friendly and professional demeanor.

• Answer inbound calls and make outbound calls as needed
• Schedule appointments and maintain calendars
• Coordinate and schedule jobs for crew members
• Respond to emails, create memos, and maintain positive client relationships
• Prepare and send invoices
• Receive and process client payments
• Assist with preparing company reports
• Maintain organized filing systems (digital and physical)
• Develop, update, and maintain office procedures
• Perform general administrative and clerical tasks as needed

• High school diploma or GED required;
  Associate degree or administrative training preferred
• Previous experience as an Administrative Assistant or in a similar role
• Familiarity with standard office equipment (printers, scanners, etc.)
• Proficiency in Microsoft Word, Outlook, and Power Point
• Strong organizational skills with excellent time management and the ability to prioritize tasks
• Strong communication and customer service skills