Administrative Assistant

Position Overview

Successful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using multiple types software and interfacing with customers and suppliers. Experience with Outlook and Excel are a must. Prefer strong mathematical, customer service, and problem-solving skills.

Current position opening for 16-20 hours a week. Position has potential to become more hours in the future.

• Answer telephone calls, greet visitors, and resolve routine and complex inquiries
• Assist with company events and shop tasks
• Enter jobs into Service Master CRM, captures relevant customer and job information
• Enter invoicing/expenses into Quick Books accounting system
• Operate a personal computer and appropriate software packages or its equivalent
• Call customers to collect payments
• Assist other departments within the company
• Understand Service Master operating systems and the services we offer

• High school diploma/GED required
• Previous administrative assistant experience preferred but not required
• Ability to interpret mathematical information
• Experience and skill with Microsoft© Office applications required
• Experience with Quick Books accounting software is strongly preferred
• Comfortable with using multiple types of software
• Personal time management and organizational skills
• Verbal and written communication skills
• Dependable and adaptable to operate within a fast-paced work environment
• Ability to manage highly confidential information

• Competitive Pay
• Paid Holidays
• Paid Time Off
• Medical and Dental Insurance
• Retirement Plan w/ Company Match
• Opportunity to Advance
• Positive, Upbeat Workplace Culture

The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicant must be prepared to:

• Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.
• Sitting for long periods of time while using office equipment such as computers, phones etc.
• Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment.
• Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen.

The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains se responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities.