Accounting Clerk

Description

Office Support & Property Administration Coordinator (Contract-to-Hire)

Are you looking for more than just another administrative position? This is an opportunity to become a key part of a close-knit team that manages a diverse commercial real estate portfolio and values loyalty, flexibility, and long-term growth.

This contract-to-hire opportunity is ideal for someone who enjoys variety in their day, takes ownership of their work, and wants to learn the business side of commercial real estate. You'll play a critical role in keeping the office running smoothly while supporting tenant communications, lease administration, accounts payable, and accounts receivable functions.

Even better, you'll work alongside experienced team members who are eager to share their knowledge, creating a unique opportunity to expand your responsibilities and grow your skill set over time.

What You'll Do

Be the Hub of the Office

+ Serve as the first point of contact for tenants, vendors, and visitors.

+ Answer phones and provide exceptional customer service.

+ Open and distribute mail.

+ Maintain organized files and documentation.

+ Help keep the office running efficiently day-to-day.

Support Accounting & Financial Operations

+ Process invoices and assist with accounts payable.

+ Prepare deposits and support cash receipt processing.

+ Manage tenant receivables and monitor account balances.

+ Send payment reminders and assist with collections communications.

+ Support annual reconciliations and expense recoveries.

Manage Lease & Tenant Administration

+ Review commercial lease agreements and understand key lease terms.

+ Track rent increases, renewal options, and important lease dates.

+ Assist with tenant billing and lease-related communications.

+ Support Common Area Maintenance (CAM) reconciliations and annual tenant charge-backs.

+ Coordinate closely with team members to ensure tenants are billed accurately and consistently.

Make an Impact

This is not a role where you'll be confined to a narrow list of responsibilities. The team values people who ask, "What can I take off someone's plate?" and who enjoy finding ways to improve processes, stay organized, and help wherever needed.

What Makes This Opportunity Unique?

+ Small, supportive team environment where your contributions are visible and appreciated.

+ Family-oriented culture that genuinely values work-life balance.

+ Flexible schedule with approximately 35 hours per week.

+ Leadership that understands life happens and prioritizes people over rigid rules.

+ Opportunity to learn commercial real estate operations, property administration, and accounting functions.

+ Exposure to a large and established real estate portfolio with long-term tenants and stable operations.

+ Potential to take on additional responsibilities as you grow into the role

Requirements

What We're Looking For

Must-Haves

+ Administrative, bookkeeping, office support, property management, or related experience.

+ Ability to read and understand contracts or lease agreements.

+ Strong attention to detail and organizational skills.

+ Excellent communication and customer service abilities.

+ Self-starter mentality with a willingness to take initiative.

+ Team-player attitude with a "pitch in where needed" mindset.

Preferred Experience

+ Accounts payable and accounts receivable.

+ Commercial real estate or property management.

+ Lease administration or tenant billing.

+ Bookkeeping and financial recordkeeping.

+ Reconciliations and reporting support.

Technology Skills

+ Basic Microsoft Excel skills, including spreadsheets, simple formulas, and tracking information.

+ Comfortable learning new software systems.

+

Experience with accounting or property management software is a plus.

Ideal Candidate

You'll thrive in this role if you enjoy being the person everyone can count on, are comfortable balancing administrative and financial responsibilities, and want to build a long-term career with a company that values loyalty, flexibility, and teamwork.

This is an excellent opportunity for someone who wants stable hours, meaningful work, exposure to commercial real estate, and the chance to grow into greater responsibilities over time.

Robert…