Front Office Assistant - Xavier High School

Front Office Assistant – Xavier High School

Teach Iowa Xavier Catholic Schools – Cedar Rapids, Iowa – Open in Google Maps

Job : 5692169
Final date to receive applications: Posted until filled
Posted: May 05, 2026 12:20 PM (UTC)

Starting Date: Immediately

Xavier Catholic Schools is looking for a Front Office Assistant at Xavier High School! This is a full-time, non-exempt position for the 2026-27 school year.

Hours: School Year, 7:30am – 4:00pm, with 30-minute unpaid lunch break and two 15-minute paid breaks;
Summer TBD

Position Summary: The Front Office Assistant is responsible for welcoming visitors and answer phones, oversee student attendance, orient teacher substitutes, and provide general clerical support for administrators.

Faith & Mission Statement Commitment: Xavier Catholic Schools forms disciples unafraid to follow Jesus Christ. All who serve at Xavier Catholic Schools will witness by their behavior, actions, and words a life consistent with the teachings of the Catholic Church.

As a leader in a Catholic educational system, the Front Office Assistant is expected to model and promote the mission of forming disciples unafraid to follow Jesus Christ. The Front Office Staff fosters a Christ-centered, respectful, and ethical work environment and upholds Catholic identity through every aspect of their leadership and decision making.

Essential Functions and

Key Responsibilities:

• Welcome students, substitute teachers, and visitors
• Answer and transfer phone calls, and take messages
• Record and compile daily attendance of students and staff, maintain sign-in/sign out system
• File parental notes and prepare admit/tardy slips for students
• Assign parking permits throughout the school year
• Record fire and tornado drills, and set bell schedules as needed
• Create and maintain student files, transcripts, and permanent records cards.
• Assist in clerical needs, such as compiling in-service folders for staff and labeling iPads for distribution
• Assist with Xavier Events as needed
• Other duties as assigned

Education and Experience
:

• 3-5 Years of Related Office Experience

Skills and Competencies
:

• Proficient with general office procedures and office equipment
• Proficient with computer – Internet, Google, and Microsoft Office
• Able to be discreet and maintain confidentiality
• Professional verbal and written communication, strong organizational skills
• Attitude of helpfulness
• Flexibility with changing priorities and processes
• Able to remain calm under pressure while handling common inquiries, complaints, or identifying emergent situations
• Ability to work well either alone or as part of a team
• Practicing Catholic preferred

PHYSICAL DEMANDS: While performing the duties of this job, the employee is required to stand, walk, talk, reach, sit, hear, handle and perform repetitive motions of the hands/wrists. Lifts and moves items up to 30 pounds.

WORKING ENVIRONMENT: Work is performed in a small office setting. Employee may be required to attend an occasional evening meeting and do extensive close computer work.

The physical demands and work environment characteristics described above are representative of the physical capabilities that must be met by an employee and the working conditions that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Type: Full-time

Job Categories: Support Staff >
Administrative Assistant

• Jamie Larson, Director of Teaching and Learning
• Xavier Catholic Schools
• Phone:
• Email: jamie.larson