Correspondence Coordinator

Job Summary

Perform daily administrative routines designed to keep inbound information flowing accurately and timely to the appropriate department. Regularly deals with data of a confidential or sensitive nature where judgment and tact are required to maintain or disseminate it.

Not all duties listed below will apply for every admin coordinator position. An admin coordinator will usually have a mixture of the below duties, but not all of them depending on needs of the company.

• Accept and distribute all incoming mail, claims, faxes, and phone calls
• Sort, stuff, and stamp outgoing mail including standard, priority, overnight and express mail
• Data Entry, Routing and Matching
• Enter and file Pre-certifications and referrals
• Manage Claims Ready for Manual Routes
• Pend Letter Generation – Including Close outs weekly
• Returning claims to providers
• Daily provider matching via Validata and Qic Link
• Printing/Mail & updating W-9
• Research/Review Section B Notices by IRS for Clients on TIN reporting errors
• Provide back up for Operations Associate on all assigned Duties (Lunches/Breaks/PTO)

• Other duties as assigned or appropriate

• Excellent interpersonal, written/verbal communication
• Decent phone skills
• Excellent time management and organizational skills with the ability to handle multiple projects, meet established deadlines and change as business needs require
• Proficient PC skills including e-mail, record keeping, routine database activity, word processing, spreadsheet, 10-key
• Proven experience in a professional office environment
• Good problem solving/analytical/math skills

Full benefits including:
Medical, Dental, Vision, Flexible Spending, Gym Membership Reimbursement, Life Insurance, LTD, STD, 401K, 3 weeks vacation, 9 paid holidays, casual dress code and more.