Principals Secretary - Taft Middle School

PRINCIPAL DUTIES

• Provide secretarial services to the principal and staff.
• Establish and maintain files for the principal and school office.
• Maintain online student database and Infinite Campus files.
• Interact positively on a daily basis with parents, volunteers, visitors, students and staff.
• Supervise students in the office area.
• Prepare necessary district and state reports.
• Provide backup assistance for the health clinic.
• Schedule busing for field trips.
• Oversee time‑clock management for new and existing staff, managing and approving time‑cards.
• Maintain building calendar in Google.
• Maintain building schedule for other groups using the facility.
• Keep deadlines.
• Handle paperwork involved with bookkeeping, payroll, fee collection, purchasing, substitute teachers, data processing, transportation, student records, and free/reduced lunch.
• Prepare and act as editor for the school newsletter.
• Order supplies for all staff.
• Perform other duties as may be assigned or developed.

Secretarial/Clerical Group F
Eight (8) hours per day. Twelve (12) months.

As arranged.

• Knowledge in the operation of computers—word processing, database, spreadsheet applications, and e‑mail.
• Knowledge of or willingness to learn BSO ordering system and Infinite Campus.
• Good oral and written communication skills.
• Ability to prioritize, organize, and initiate responsibility.
• Successful experience in a responsible secretarial position with experience in working with large numbers of students, parents and staff.
• Ability to work without supervision.
• Cross training in health secretary responsibilities.
• Knowledge of office machines—fax, scanner, and copy machine.
• Telephone skills that are polite, tactful, and efficient.

• Ability to work under pressure with frequent interruptions.
• Willingness to assume responsibility.
• Ability to work with staff, students, and the public.
• Capable of representing the school in a professional manner, including confidentiality, communication skills, and appropriate dress.
• Willing to participate in ongoing training.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand; walk; use hands and fingers to handle and/or feel objects, tools or controls; talk and hear. The employee frequently must squat, stoop or kneel, reach above the head and forward 0 to 24 inches and on occasion up to 36 inches. The employee continuously uses hand strength to grasp items.

The employee will frequently bend or twist at the neck and trunk more than the average person while performing the duties of this job. The employee must frequently lift and/or move up to 50 pounds 0 to 12 feet and occasionally up to 20 feet, such as curriculum materials, desks, chairs, and boxes. The employee will sometimes push/pull items such as tables and carts.

Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus while supervising students and working with computers, written materials, reports, assessment data, etc.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderately quiet. The position requires the commitment of professional working hours that may require the employee to extend…