Activities Secretary - Jefferson High School
Job in
Cedar Rapids, Linn County, Iowa, 52404, USA
Listing for:
Young World Physical Education
Contract
position
Listed on 2026-07-18
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Admin Assistant
Salary/Wage Range or Industry Benchmark: 18 - 20 USD Hourly
USD
18.00
20.00
HOUR
Job Description & How to Apply Below
Activities Secretary - Jefferson High School
Cedar Rapids Community School District, Jefferson High School – Cedar Rapids, Iowa
Job Description QUALIFICATIONS: Post-Secondary education and demonstrated skills/experience in accounting or bookkeeping and basic computer literacy, including PC and other applications (including G Suite).
IMMEDIATE SUPERVISOR(S): Activities Director and Building Principal
WORK REQUIREMENT
- Ability to communicate and work in a collaborative environment.
- Self‑motivated and great team player.
- Prioritizes confidentiality with interactions of students, parents and staff.
DEMONSTRATED SKILLS & ABILITY
- Accurate and efficient.
- Communicate appropriately and assist with public relations.
- Good organizational and communication skills.
- Ability to multi‑task and handle frequent interruptions.
JOB GOAL: Assumes the role of personal secretary to the Activities Director. Accepts responsibility for aiding administration in the management of building activities.
CONTRACT
HOURS:
7:30 a.m. – 3:30 p.m.
CONTRACT LENGTH: 12 months
CLASSIFICATION: Secretarial/Clerical Group E
WORK HOURS: Eight (8) hours per day. Twelve (12) months.
EMPLOYMENT DATE: As arranged.
PERFORMANCE RESPONSIBILITIES
Assist the Activities Director in establishing a positive public relations program for the school through effective handling of incoming telephone calls, personal contacts with employees of the district, parents, citizens, students, and visitors. Respects confidentiality in a school setting.Accurately prepare any paperwork or communication for the activities director.Officials' vouchers and programs.Maintain facility usage calendar / Bound Calendar.Event workers coordination; track staff volunteer hours.Activity passes issue and track.Activity purchase orders; follow procedure manual for purchase orders.Activity deposits, money boxes, track outgoing and incoming entry fees; bill if not received.Certificates/Awards.Support to coaches, parent letters for banquets, copying, etc.Maintain up to date rosters in Bound and Infinite Campus.Utilize Infinite Campus to merge information into Bound.Sport participating entry.Maintain records of student physical and concussion forms.Schedule and manage community use of building facilities except for little theatre, auditorium, and gyms.Aide the Activities Director to secure game officials and send contracts except those contracted by the league commissioner. Helps organize home game personnel (e.g., security, timers, scorekeepers, announcers, field staff, ticket sellers/takers, etc.).Develops and distributes a program calendar. Works closely with the AD to coordinate scheduling to ensure the efficient use of building facilities. Publicizes activities. Responds to requests for information.Coordinate with the Transportation Director and activity sponsor for student transportation for sanctioned activities. Coordinate and manage school issued vans.Prepare and maintain accurate records. Submit required paperwork on time.Maintain an orderly central filing system and file of materials.Efficiently operate and aid in maintaining all office equipment.Willing to learn and enthusiastically looks forward to new job challenges.When finding it necessary to leave the building for any reason, notifies appropriate supervisor and/or administrator prior to departure and clocks out through district time clock system.Maintain a neat, clean and appropriate personal appearance and work area and is punctual to work.Maintain a professional appearance. Wear work attire appropriate for the position.Assist with eligibility check and letters to parents.Maintain a good working relationship with other secretaries and assist as needed.Maintain athletic display cases.Maintain athletic historical records.Other duties as assigned.ESSENTIAL FUNCTIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS
The physical demands described here are…
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