Principal Specialist, Records & Information Management Specialist; Onsite

Location:

US-IA-CEDAR RAPIDS-121 ~ 350 Collins Rd NE ~ BLDG 121

Date Posted:



Country:

United States of America

Location:

US-IA-CEDAR RAPIDS-121 ~ 350 Collins Rd NE ~ BLDG 121

Position Role Type:

Onsite

U.S. Citizen, U.S. Person, or Immigration Status Requirements:

U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.

Security Clearance Type:

None/Not Required

Security Clearance Status:

Not Required

Principal Specialist, Records & Information Management Specialist (Onsite)

At RTX, the world's largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world’s most complex problems. With our three market leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we push the boundaries of known science and find new ways to connect and protect our world.

Collins Aerospace is a leader in technologically advanced, intelligent solutions that help redefine the aerospace and defense industry. With a comprehensive portfolio and deep technical expertise, we help customers meet the demands of the global market. Join us and help shape the future of aerospace and defense.



Job Summary :

We are seeking a detail-oriented and organized Records and Information Management (RIM) Specialist to join our team. This role will focus on managing and maintaining on-premises and off-site records inventories, as well as supporting electronic inventory discovery efforts. The ideal candidate will ensure compliance with corporate policies, legal and regulatory requirements, and industry’s best practices. This position plays a key role in supporting the organization's information governance framework and ensuring the efficient lifecycle management of records and information assets.

What You Will Do:


On-Premise Records Inventory Management:

• Conduct regular audits and updates of physical records inventories stored on-site.
• Classify, label, and organize records in accordance with the organization's classification and retention schedules.
• Coordinate the secure storage, retrieval, and disposition of records.

• Manage records stored at off-site facilities, including tracking inventory, updating records databases, and ensuring compliance with retention schedules.
• Coordinate with off-site storage vendors to facilitate records retrieval, delivery, and secure disposal.
• Ensure off-site records are inventoried and documented accurately.

• Participate in electronic records discovery processes, identifying and cataloging digital records across various systems and platforms.
• Assist in implementing electronic records and information management solutions, including metadata tagging and indexing.
• Collaborate with IT and other departments to identify and address gaps in electronic records management practices.

• Apply the organization’s records retention schedule to ensure proper lifecycle management of records.
• Facilitate the secure and compliant transfer or destruction of records that have met their retention requirements.
• Document and maintain disposition activities for audit and regulatory purposes.

• Ensure adherence to legal, regulatory, and corporate policies related to records and information management.
• Assist in creating and updating RIM policies, procedures, and training materials.
• Provide guidance and support to employees on proper records handling and management practices.

• Work closely with departments and stakeholders to provide RIM expertise and support their records management needs.
• Help train employees on RIM policies, tools, and best practices.
• Act as a resource for records-related inquiries and issues.

• Maintain accurate records inventory databases and generate reports on records management activities.
• Track and report on compliance with records retention policies and procedures.
• Monitor trends and recommend process improvements to enhance the efficiency and effectiveness…