Senior Executive Administrative Assistant

Job Family
     Administrative Services
     About Us
     At Transamerica, hard work, innovative thinking, and personal accountability are qualities we honor and reward. We understand the potential of leveraging the talents of a diverse workforce. We embrace an environment where employees enjoy a balance between their careers, families, communities, and personal interests.
     Ultimately, we appreciate the uniqueness of a company where talented professionals work collaboratively in a positive environment — one focused on helping people look forward and plan for the best life possible while providing tools and solutions that make it easier to get there.
     Who We Are
     We believe everyone deserves to live their best life. More than a century ago, we were among the first financial services companies in America to serve everyday people from all walks of life.
     Today, we’re part of an international holding company, with millions of customers and thousands of employees worldwide. Our insurance, retirement, and investment solutions help people make the most of what’s important to them.
     We’re empowered by a vast agent network covering North America, with diversity to match. Together with our nonprofit research institute and foundation, we tune in, step up, and are a force for good — for our customers and the communities where we live, work, and play. United in our purpose, we help people create the financial freedom to live life on their terms.

What We Do
     Transamerica is organized into three distinct businesses. These include
1) World Financial Group, including Transamerica Financial Advisors,
2) Protection Solutions and Savings & Investments, comprised of life insurance, annuities, employee benefits, retirement plans, and Transamerica Investment Solutions, and
3) Financial Assets, which includes legacy blocks of long term care, universal life, and variable and fixed annuities. These are supported by Transamerica Corporate, which includes Finance, People and Places, General Counsel, Risk, Internal Audit, Strategy and Development, and Corporate Affairs, which covers Communications, Brand, and Government and Policy Affairs.
     Transamerica employs nearly 7,000 people. It’s part of Aegon, an integrated, diversified, international financial services group serving approximately 23.9 million customers worldwide.
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Job Description Summary
     This Senior Executive Administrative Assistant role provides dedicated support to the CFO and finance leadership team, managing complex calendars, travel, expenses, approvals, and executive coordination. The ideal candidate is a highly organized, proactive professional who can build strong relationships, collaborate across teams, and help keep finance operations running smoothly during a period of significant organizational change.

Job Description
     Responsibilities
     Prepares confidential correspondence, periodical reports, meeting notices, presentation materials and other documents in appropriate formats using word processing, spreadsheets, graphics, and/or desktop publishing software.
     Compiles information and prepares special and complex one-time reports, summaries, or replies to inquires for variety of audiences and levels.
     Acts as liaison between the Officer of the Company and various executives with employees of the Company, clients, and all interested outside parties.
     Screens telephone calls, providing assistance and accurate information for routing non-routine calls.
     Maintains calendars, schedule meetings and makes travel arrangements for top senior level executives.
     Applies in-depth divisional knowledge to projects of small to medium scope.
     Determines methods and procedures to be used in resolving the most complex inquiries and will make on-the-spot priority decisions.
     Maintains confidential files of information of the most highly confidential nature.
     Operates with substantial latitude for independent judgment and discretion.
     Manage data privacy risks and ensure compliance with company policy regarding the processing of personal and/or other…