Administrative Coordinator – Mission Systems Quality

• Schedule meetings and conference rooms, arrange domestic and international travel, prepare expense reports, and maintain department calendars
• Resolve calendar conflicts, monitor email communications, highlight urgent matters, prepare activity reports, and assist with leadership engagement opportunities
• Coordinate internal and customer meetings, including logistics, catering, setup/takedown, and site clearance
• Collaborate with other administrative assistants to share knowledge and schedule activities across the business
• Proofread presentation content and perform minor document revisions
• Establish, maintain, and revise departmental and control files
• Create and administer directorate Teams and SharePoint sites
• Receive and prioritize telephone calls, business visitors, and incoming mail; route inquiries appropriately
• Plan morale events and track and maintain directorate budgets
• Prepare materials for organization-level, All Hands, and Skip Level meetings
• Interface with personnel from multiple departments and external contacts
• Maintain, track, order, and organize office supplies
• Assist with hiring and onboarding tasks
• Perform other duties and special projects assigned by leadership
• Provide complex administrative support to Operations leaders in a confidential, highly responsive manner

• Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience
• Previous experience in an administrative and/or customer service role
• Time management skills and ability to effectively prioritize work
• Experience with O365 suite
• High-level problem-solving skills and attention to detail
• Ability to work independently as a self-starter
• Ability to work collaboratively as part of a team
• Experience with Concur travel and expense system
• U.S. citizenship is required
• Must work in Cedar Rapids, IA; role is not eligible for relocation

Demonstrates strong administrative support capabilities, including scheduling, travel coordination, and budget management, while effectively collaborating with teams and maintaining attention to detail in all tasks.

• O365 Suite Experience
• Concur Travel And Expense System
• Time Management Skills
• High-Level Problem-Solving Skills
• Customer Service Experience

• Calendar Management
• Expense Reporting
• Document Proofreading
• Meeting Coordination
• Office Supply Management

• Attention To Detail
• Self-Starter
• Team Collaboration
• Effective Prioritization

• Administrative Support
• Customer Service
• Budget Tracking
• Leadership Engagement

• Teams
• Share Point