Meeting & Events Coordinator

Overview

About Us At Transamerica, hard work, innovative thinking, and personal accountability are qualities we honor and reward. We understand the potential of leveraging the talents of a diverse workforce. We embrace an environment where employees enjoy a balance between their careers, families, communities, and personal interests.

Job Family Marketing - General

About Us At Transamerica, hard work, innovative thinking, and personal accountability are qualities we honor and reward. We understand the potential of leveraging the talents of a diverse workforce. We embrace an environment where employees enjoy a balance between their careers, families, communities, and personal interests. Ultimately, we appreciate the uniqueness of a company where talented professionals work collaboratively in a positive environment — one focused on helping people look forward and plan for the best life possible while providing tools and solutions that make it easier to get there.

Who We Are We believe everyone deserves to live their best life. More than a century ago, we were among the first financial services companies in America to serve everyday people from all walks of life. Today, we’re part of an international holding company, with millions of customers and thousands of employees worldwide. Our insurance, retirement, and investment solutions help people make the most of what’s important to them.

We’re empowered by a vast agent network covering North America, with diversity to match. Together with our nonprofit research institute and foundation, we tune in, step up, and are a force for good — for our customers and the communities where we live, work, and play. United in our purpose, we help people create the financial freedom to live life on their terms.

What We Do Transamerica is organized into three distinct businesses. These include
1) World Financial Group, including Transamerica Financial Advisors,
2) Protection Solutions and Savings & Investments, comprised of life insurance, annuities, employee benefits, retirement plans, and Transamerica Investment Solutions, and
3) Financial Assets, which includes legacy blocks of long term care, universal life, and variable and fixed annuities. These are supported by Transamerica Corporate, which includes Finance, People and Places, General Counsel, Risk, Internal Audit, Strategy and Development, and Corporate Affairs, which covers Communications, Brand, and Government and Policy Affairs. Transamerica employs nearly 7,000 people. It’s part of Aegon, an integrated, diversified, international financial services group serving approximately 23.9 million customers worldwide.

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The Meeting & Event Coordinator will provide meeting and event support for the department through a variety of tasks. These tasks will include: maintain department team supplies/inventory by evaluating inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

• Assist in the preparation and distribution of department printed and digital materials.
• Maintain department team supplies/kit/signage inventory by evaluating inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Ensure quality of department team supplies/kit/signage by completing preventive maintenance requirements, coordinating repairs, maintaining calendars/inventories, evaluating new equipment and techniques.
• Manage department master documents.
• Generate reports. Process department’s invoices.
• Record expenses and maintain budgets for areas of responsibility.
• Manage, coordinate, and complete requirements for trade shows including booth coordination/shipment, materials/giveaways, signage, etc.
• Work closely with business owners to determine requirements for each tradeshow and provide comprehensive communication to owners and traveling teams regarding arrangements.
• Coordinate shipping/receiving materials and monitoring department related inventory and storage.
• Handle sensitive information in a confidential manner.

• Bachelor’s degree in a relevant…