Regional Payroll Manager - Midwest

Company Information

Company: Loenbro, LLC

Business Unit/Department:

Location: Cedar Rapids, IA / On-Site

Reports to: Regional Accounting Manager

Employment Type: Full-Time

FLSA Classification: Exempt

Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach—every customer benefits from our capabilities and our care.

At Loenbro, we don’t just offer jobs—we build careers grounded in integrity, teamwork, excellence, and purpose. Join a team where your expertise is valued, your growth is supported, and your work helps maintain and enhance the critical infrastructure that powers communities across the nation.

The Payroll Manager is responsible for overseeing all aspects of payroll operations across a multi-state, project-based workforce. This role ensures accurate, timely, and compliant payroll processing for both hourly craft employees and salaried staff, including complex pay structures, and certified payroll requirements. The Payroll Manager leads a team, partners cross‑functionally with HR, Finance, and Operations, and drives continuous improvement in payroll systems, processes, and controls.

• Oversee end-to-end payroll processing for a multi-state workforce, including hourly, salaried, and field employees, in collaboration with the corporate payroll team.
• Manage and develop a team of regional timekeepers and payroll specialists; establish performance expectations and ensure accountability.
• Ensure payroll is processed accurately and on time, including wages, overtime, bonuses, per diems, and deductions.
• Oversee certified payroll set‑up, reporting and compliance for government‑funded or prevailing wage projects.
• Partner with HR and Operations to ensure accurate employee data, timekeeping, and job coding.
• Review and approve payroll registers, tax filings, and reconciliations.
• Manage payroll-related audits and ensure audit readiness (internal, external, and government audits).
• Collaborate with Accounting on payroll-related journal entries, accruals, and month‑end close processes.
• Drive process improvements, automation, and system enhancements to increase efficiency and accuracy.
• Analyze payroll metrics and trends (e.g., overtime, labor costs, error rates) and provide insights to leadership.
• Ensure proper documentation and internal controls are maintained across all payroll processes.

Required:

• Bachelor’s degree in Accounting, Finance, Human Resources, or related field (or equivalent experience).
• 5+ years of progressive payroll experience, including multi-state payroll processing.
• 2+ years of experience leading or supervising a payroll team.
• Strong knowledge of federal, state, and local payroll regulations and tax requirements.
• Experience with payroll systems (e.g., Viewpoint, ADP, UKG, Workday, or similar).
• Proficiency in Microsoft Excel (pivot tables, lookups, data analysis).
• High attention to detail and ability to manage high-volume, deadline-driven work.
• Strong problem‑solving skills and ability to handle sensitive, confidential information.
• Excellent communication and cross‑functional collaboration skills.

Preferred:

• Experience in construction, industrial services, or project-based industries.
• Familiarity with certified payroll and prevailing wage requirements (e.g., Davis‑Bacon Act).
• Experience with union payrolls and multi-rate pay structures.
• Knowledge of job costing and labor allocations across projects.
• Experience with process improvement, system implementations, or payroll automation initiatives.
• Experience supporting a multi-entity or rapidly growing organization.

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.

• Medical, dental, and vision insurance.
• 401(k) retirement plan with company match.
• Paid time off (PTO) and holiday pay.
• Life and disability insurance.
• Professional development and training opportunities.
• Employee assistance program (EAP).

Loenbro is an Equal Opportunity Employer.