Client Services Representative

Job Requirements:

A Client Services Representative researches and resolves issues and concerns for clients and Sales related to all Hibu products. The representative provides accurate information regarding company products and processes, partners with clients and Sales to resolve claims, and works to retain clients by reselling product value when appropriate.

A Client Services Representative is responsible for answering calls from Clients and Sales regarding any billing-related concerns that the Hibu Support team is unauthorized to handle. The representative processes credit card and ACH payments made during phone calls or as part of claim resolution. The representative must ensure all clients’ account information is accurate and updated when necessary. Clients’ information is vital as it directly impacts clients’ billing and financial reporting.

Additionally, a Client Services Representative may handle special projects or additional tasks as assigned by management.

• Handle appropriate calls as one‑call resolutions to increase client satisfaction.
• Be knowledgeable of Hibu processes and policies.
• Handle incoming phone calls from clients, other departments, and sales regarding claims, payments, or other general inquiries, and maintain department service level expectations.
• Conduct a thorough investigation into every claim concern.
• Process advance payment deposits and customer payments via credit card transactions and ACH transactions.
• Research clients’ billing issues and take specific action required as well as determine why the problem occurred.
• Resolve inquiries in a timely manner, adhering to department specific standards.
• Initiate refund requests for clients due to over payments, credit adjustments, or misapplication of payments; may handle refund requests from other departments.
• Obtain approvals following the Client Services Authority Levels.
• Handle miscellaneous duties as required.

• Knowledgeable of Hibu processes and policies.
• Strong communication skills, both written and verbal.
• Ability to work independently and multi‑task.
• Strong resolution and negotiation skills.
• Excellent organizational skills and must be detail oriented.
• Client for Life mentality – must balance client satisfaction vs. company revenue impacts.

• Minimum of 2 years of billing and/or client facing experience preferred.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Strong communication skills, verbal and written.
• Strong analytical skills.
• Ability to prioritize without direct supervision.
• Excellent customer service skills.

NOTE: Hibu is an Equal Opportunity Employer and, consistent with applicable law, provides reasonable accommodations for qualified individuals with disabilities and disabled veterans in completing the job application process. If you need reasonable accommodation or are having difficulty completing our online application process due to a disability, please use the following email address: app This is not for general employment inquiries or correspondence.

Hibu will only respond to requests related to those who need assistance with the online application process due to a disability.