Onboarding Coordinator

Job Title:

Onboarding Coordinator

Company: Loenbro, LLC

Business Unit/Department: Midwest, HR Office

Location: Cedar Rapids, On-site

Employment Type: Full-time

FLSA Classification: Non-Exempt

Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long‑standing relationships with our partners. We have a national presence but a local approach—every customer benefits from our capabilities and our care.

At Loenbro, we don’t just offer jobs—we build careers grounded in integrity, teamwork, excellence, and purpose. Join a team where your expertise is valued, your growth is supported, and your work helps maintain and enhance the critical infrastructure that powers communities across the nation.

This role oversees the full pre‑boarding process, ensuring all compliance requirements, documentation, and new‑hire preparations are completed accurately and on schedule. The position serves as a key liaison between candidates, hiring managers, and internal teams to support a smooth and positive transition into the organization. It also contributes to process improvements while consistently demonstrating the company’s PACT values.

• Partner with recruiters, hiring managers, and internal departments to execute all pre‑boarding tasks, including reviewing applicant profiles, initiating background checks and drug screens, tracking offer acceptance, and ensuring all requirements are completed in alignment with organizational timelines and compliance standards.
• Administer and manage onboarding documentation by sending, monitoring, and collecting required forms, maintaining accurate status tracking within the Recruiting spreadsheet, and promptly identifying or escalating any delays, discrepancies, or missing information.
• Serve as a proactive communication point for both candidates and hiring managers, providing new hires with clear pre‑start information, answering questions, offering guidance on next steps, and keeping managers informed of progress, potential delays, or documentation needs.
• Ensure cross‑functional readiness for each new hire’s start date by coordinating setup with internal teams and supporting continuous improvement efforts to enhance efficiency, accuracy, and overall candidate experience.
• Demonstrate and uphold the company’s PACT values—People, Advance Process, Community, and Trusting Relationships—through every interaction and workflow within the pre‑boarding process.

• Bilingual in Spanish, proficient speaking, reading and writing in Spanish and English.
• 1–2 years experience in HR coordination, recruiting, or onboarding support.
• Bachelor’s degree in human resources, business, psychology, or a related field preferred.
• Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.
• Strong communication and interpersonal skills, with the ability to build effective relationships and work collaboratively in a diverse, dynamic environment.
• Highly organized, detail‑oriented, and proactive, with the ability to manage multiple priorities in a fast‑paced setting and consistently deliver high‑quality work.
• Self‑motivated, adaptable, and flexible, able to adjust to evolving business needs and organizational strategies.

• Familiarity with applicant tracking systems (e.g., Greenhouse, Workday, Workforce Go) and HRIS platforms preferred.

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• In office, on‑site – typical office setting and work environment.
• Noise level in the work environment is usually moderate as in a typical office setting.
• Ability to work flexible hours.

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off (PTO) and holiday pay
• Life and disability insurance
• Professional development and training opportunities
• Employee assistance program (EAP)

• Living with Integrity
• Exceeding Expectations
• Acting with Urgency
• Delivering Excellence

Loenbro is an Equal Opportunity Employer