Warehouse and Logistics Supervisor

Job Description

Warehouse & Logistics Supervisor

CLASSIFICATION: Supervisor/Technician Group

REPORTS TO: Manager of Purchasing/Warehouse/Graphics & Printing

SUPERVISES: Warehouse Distribution Specialists and other assigned personnel

ESSENTIAL DUTIES

• Provide operational leadership and oversight for warehouse, inventory, receiving, distribution, logistics, and asset management operations throughout the District.
• Supervise, train, assign, schedule, coach, counsel, and evaluate warehouse staff to ensure operational efficiency, accountability, productivity, and high levels of customer service.
• Maintain a customer‑driven business by developing and maintaining positive working relationships with vendors, contractors, sales representatives, District staff, and community partners.
• Coordinate warehouse workflow, deliveries, equipment transfers, furniture moves, and distribution of supplies, purchases, and District assets throughout the District.
• Maintain inventory by conducting monthly physical counts and ongoing audits; reconciling variances; and inputting and maintaining accurate inventory data within District systems.
• Meet Warehouse operational standards by contributing appropriate and applicable information to strategic plans and operational reviews, implementing productivity, quality, safety, and customer‑service standards, troubleshooting operational problems, and identifying system improvements.
• Meet Warehouse financial standards by assisting with annual budget information, monitoring expenditures, identifying variances, and implementing corrective actions.
• Oversee OSHA compliance regarding Material Safety Data Sheets (MSDS/SDS), warehouse safety procedures, and safe equipment operation practices.
• Coordinate maintenance, inspections, operational readiness, and repair scheduling for warehouse equipment, forklifts, and fleet vehicles.
• Develop specifications for soliciting bids and quotations from vendors related to Warehouse and Purchasing operations.
• Support purchasing operations through vendor coordination, procurement workflow support, quote gathering assistance, and bid‑related logistics support.
• Provide in‑service training for District staff regarding Warehouse/Purchasing procedures, asset transfer platforms, inventory systems, and ERP/iVisions functions.
• Assist in providing leadership for District‑wide operational initiatives related to warehouse, logistics, inventory, distribution, and operational efficiency.
• Utilize inventory management systems, ERP software, spreadsheets, and operational reporting tools to maintain accurate records and reporting.
• Support emergency operational response efforts and District logistical needs as assigned.
• Participate in departmental meetings, operational planning sessions, professional development opportunities, and District initiatives.
• Maintain confidentiality regarding District operations, personnel matters, procurement activities, and sensitive information.
• Maintain effective, cooperative, and professional working relationships with colleagues, supervisors, vendors, staff, students, and District stakeholders.
• Demonstrate a commitment to continuous improvement, operational efficiency, workplace safety, and quality customer service.
• Adhere to District policies, regulations, procedures, and departmental expectations.
• Perform other duties as assigned.

ESSENTIAL SKILLS/APTITUDES

• Highly effective supervisory skills and techniques.
• Strong organizational, analytical, and problem‑solving skills with the ability to prioritize multiple responsibilities and deadlines.
• Ability to work under pressure with frequent interruptions while maintaining strong attention to detail and accuracy.
• Knowledge of warehouse operations, inventory management practices, logistics coordination, and purchasing procedures.
• Working knowledge of OSHA safety standards, warehouse safety procedures, and Material Safety Data Sheet (MSDS/SDS) requirements.
• Ability to read, analyze, interpret, and implement ideas contained in technical documents, reports, regulations, policies, and operational procedures.
• Excellent oral and written communication skills.
• Strong interpersonal, listening, conflict resolution, and collaborative…