Deputy Treasurer​/Payroll

The City of Cedarburg is seeking qualified applicants for the Deputy Treasurer/Payroll position. Primary responsibilities include assisting the Finance Department in day-to-day operations of the Treasurer's office and managing all aspects of payroll.

This position requires an associate’s degree in Accounting, Finance, or Business Administration. Bachelor's degree preferred.

Candidate must possess analytical and problem-solving skills needed to manage projects, excellent written/communication, and interpersonal skills, must be able to multi-task with attention to detail, accuracy and flexibility. Must have strong computer literacy and ability to learn new systems.

We are looking for a candidate who is willing to develop skills in payroll and municipal finance. The candidate should have a positive "can-do" attitude.

City of Cedarburg strives to provide a team-oriented positive work environment.

• Process biweekly payroll accurately and on schedule
• Maintain employee payroll records, including new hires, terminations, and changes in compensation
• Review and verify timecards, attendance data, and approved overtime
• Ensure compliance with federal, state, and local payroll laws and regulations
• Calculate and process deductions, garnishments, benefits, and tax with holdings
• Reconcile payroll accounts and prepare journal entries for the general ledger
• Investigate and resolve payroll discrepancies or employee inquiries
• Prepare payroll reports for management, finance, and auditing purposes
• Coordinate with HR to ensure accurate employee data and benefit information
• Assist ADP with year-end processes, including W-2s, 1099s, and payroll tax filings
• Maintain confidentiality and safeguard sensitive payroll information
• Support audits by providing documentation and responding to auditor requests
• Identify opportunities to improve payroll processes and system efficiency

• Support the Finance department in daily financial and treasury operations
• Bill departments, external entities, and other agencies for City services
• Assist with audit preparation by compiling documentation and responding to auditor requests
• Provide professional customer service to residents, vendors, and internal departments regarding financial matters
• Approve accounts payable, accounts receivable and journal entries in the absence of the Finance Director
• Assist with annual financial reporting requirements
• Manage and record credit card payments for all departments
• Reconcile accounts as needed and investigate discrepancies
• Input and verify cash deposits received from various departments
  
  Maintain accurate financial records in compliance with local, state, and federal regulations
• Uphold confidentiality and ensure proper internal controls over financial data

• Assist walk-in customers as needed, providing courteous and timely service
• Answer incoming phone calls as needed and direct inquiries appropriately
• Provide backup support for Accounts Payable and Accounts Receivable
• Process City pet licenses

Full time employees are eligible for health and dental insurance. Also eligible for participation in Wisconsin Retirement System, life insurance, sick and vacation pay.