Accounting Clerk

Job Details

Job Location:

The Bridges Golf Course LLC - Gunter, TX 75058

Reports To:

Golf Division Accounting Manager
Department:
Golf Division Administration & Finance

Location:

Multi-Property Golf Division Operations

• Monitor and manage the Accounts Payable (AP) email inbox(es), ensuring timely review, distribution, and processing of vendor invoices, payment inquiries, and internal requests
• Process and reconcile vendor invoices accurately and timely
• Match invoices to purchase orders, approvals, and receiving/supporting documentation
• Investigate and resolve invoice discrepancies, pricing variances, duplicate billings, and vendor disputes by checking all possible sources of disagreement and recognizing the effect on other accounts
• Ensure all invoices are coded correctly to the appropriate general ledger accounts and departments
• Maintain organized AP files and digital records in accordance with company retention policies
• Assist with weekly check runs for management approval
• Assist with month‑end closing related to accounts payable and accrued expenses
• Monitor aging reports and ensure vendors are paid within approved terms

• Enforce company purchasing policies, approval limits, and documentation requirements
• Review purchases for proper authorization in accordance with management approval thresholds
• Verify supporting documentation is complete prior to payment processing
• Identify and report policy violations, unauthorized purchases, or control deficiencies
• Support implementation and adherence to audit‑ready internal control procedures
• Assist with inventory, cash control, and purchasing compliance initiatives as directed
• Maintain confidentiality of all financial and personnel information

• Provide administrative support to Accounting Manager and operational leadership team
• Assist with vendor setup requests, W9 and COI collection, and vendor maintenance
• Coordinate communication with vendors regarding payment status and discrepancies
• Support preparation of financial reports, spreadsheets, and operational summaries
• Maintain organized records of contracts, invoices, approvals, and compliance documents
• Assist with special projects, audits, and operational initiatives as assigned

• Minimum of 3 years of accounts payable, accounting, or administrative finance experience preferred
• Previous experience in hospitality, golf, club, restaurant, or multi‑unit operations
• Strong understanding of accounts payable reconciliation and financial controls
• Knowledge of purchasing approval processes and expense compliance procedures
• Ability to identify discrepancies and resolve issues professionally and efficiently
• Strong organizational skills with exceptional attention to detail
• Proficient in Microsoft Excel, Outlook, and accounting/POS systems
• Ability to prioritize tasks and manage deadlines in a fast‑paced environment
• Strong communication, interpersonal skills, and teamwork abilities
• High level of professionalism, discretion, and integrity

• Experience working with multi‑department or multi‑location operations
• General knowledge of accounting principles
• Understanding of audit procedures and internal control environments
• Familiarity with hospitality or golf course operational accounting
• Ability to work independently while maintaining strong communication with leadership

• Ability to sit, stand, and work at a computer for extended periods
• Ability to occasionally lift and carry office supplies or records up to 25 pounds

The Administrative / Accounting Clerk is expected to maintain a professional appearance, high level of accuracy, professionalism toward customers and coworkers, accountability, and confidentiality while supporting the financial integrity of the Golf Division. This role plays a critical part in ensuring operational compliance, financial discipline, and efficient administrative support throughout the organization.