Accounts Payable Specialist

Mineral Admin, 9195 E Mineral Ave, Centennial, CO 80112, USA

Essential Duties and Responsibilities

• Serve as a first point of contact for internal and external phone calls and email correspondence; provide assistance to vendors, employees, supervisors, and managers; resolve issues.
• Process a high volume of vendor invoices per week through Dynamics 365 ERP software; review, verify, and process invoice payments in accordance with SMFR policies.
• Identify, review, and resolve ERP system rejections and duplicate invoice entries.
• Identify and reconcile discrepancies by working directly with vendors or internal teams to resolve issues.
• Input new vendor information into ERP software; ensure accuracy and completeness.
• Reconcile vendor statements and respond to discrepancies and vendor queries in a timely manner.
• Manage finance email inbox; respond to inquiries, forward messages, and ensure timely follow‑up on all communications.
• Maintain accurate records of invoices, payments, and vendor information.
• Review expense reports for P‑cards and employee reimbursements; ensure compliance with SMFR policies and verify supporting documentation.
• Provide training and guidance to end users on ERP system processes including requisition entry, approval workflows, expense report submission, and related procedures.
• Support internal and external audits, as needed.
• Ensure compliance with district finance policies.
• Work closely with the finance team to assist with other finance functions and special projects as needed.
• Perform other related duties, as assigned.

Minimum Qualifications

• High school diploma or GED (preferred additional training in accounting, business administration, or related field).
• Three years of responsible accounts payable experience.
• Must obtain CPR certification within one year of hire.

Knowledge, Skills, and Abilities

• Excellent internal and external customer service with proactive follow‑up and research.
• Proficient in Microsoft Excel, Word, and Outlook.
• Experience using a large ERP such as Dynamics 365 for invoice processing, inquiries, and reporting.
• Ability to quickly learn and adapt to new software.
• Knowledge of or ability to learn financial and accounting terms relevant to the position.
• Strong attention to detail and ability to produce work with great accuracy.
• Strong analytical skills.
• Ability to manage multiple projects simultaneously, respond to changing priorities, work with frequent interruptions, and adhere to deadlines in stressful situations.
• Ability to provide clear, concise verbal and written communication to other employees and supervisors.
• Ability to maintain collaborative relationships with SMFR personnel.
• Ability to prepare clear, concise, and accurate reports, correspondence, and other written materials.
• Ability to work independently and set priorities.
• Ability to read and follow the district’s operating guidelines, regulations, and policies.
• Ability to interact well with a diverse population with outstanding interpersonal and communication skills.
• Ability to work with confidential and sensitive information and exercise discretion and judgment on sharing such information.
• Knowledge of business principles and office practices and procedures including business writing and mathematics, report and correspondence development, records management; and basic bookkeeping.
• Knowledge of modern office practices and procedures.

Physical Demands

• Regularly sedentary position.
• May be required to perform climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing, and repetitive motions.
• Requires nimbleness of hands for typing and writing.
• May be required to lift up to 25 pounds.

Equipment and Systems

• Requires frequent use of personal computers, various software packages, databases, spreadsheet programs, telephones, mobile computers, copy machines, cameras, and other general office equipment.

Supervision Received

• Works under the general supervision of the Accounting Manager.

Benefits

South Metro Fire Rescue offers a comprehensive compensation package including base wages, leave accruals, medical, dental, vision, life insurance, retirement contributions, fitness, wellness, educational opportunities, job security, and a positive work culture.

Equal Opportunity Employer

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.