Accounts Payable Associate

Overview

Fast Enterprises is a provider of essential software and services for citizens and government. In 1998, we changed the way government revenue agencies support their business with the introduction of Gen Tax®. We have expanded beyond Tax and now also perform implementations for Motor Vehicle, Driver License, Unemployment Insurance, and Child Support Engagement agencies.

Your FAST career has a meaningful and lasting social impact. FAST offers a collaborative in-office problem-solving environment.

Qualified candidates will join our team at our headquarters in Centennial, CO. This role will be
hybrid (3 days in-office)after in-office training.

As an
Accounts Payable Associate
, you will be essential in maintaining the financial health of our organization by ensuring accurate and timely processing of invoices, payments, and vendor management. The ideal candidate will be detail-oriented and proactive, have strong organizational skills, corporate office experience, and the ability to thrive in a dynamic, fast-paced environment.

Invoice Processing & Data Entry

• Review and process high-volume accounts payable invoices, ensuring proper coding, authorization, and compliance with company policies.
• Verify and apply appropriate sales and use taxes to invoices based on jurisdictional requirements.
• Perform three-way matching (purchase order, invoice, and receipt) to ensure invoice accuracy before processing payments.
• Maintain and update vendor records, ensuring accurate payment details, tax information, and compliance documentation.

Payments & Reconciliations

• Process electronic fund transfers (EFTs) and ACH payments in both domestic and foreign currencies, ensuring timely and accurate processing.
• Reconcile credit card transactions in Concur and Microsoft Excel, identifying and resolving discrepancies.
• Prepare and process check payments, ensuring timely distribution and proper documentation.
• Perform monthly reconciliation of accounts payable transactions, resolving discrepancies and ensuring data integrity.

Vendor & Internal Communication

• Serve as a point of contact for vendors, managing invoice inquiries, payment discrepancies, and dispute resolution professionally and efficiently.
• Partner with internal departments such as Procurement and Finance to resolve invoicing and payment issues.
• Provide exceptional customer service to employees and vendors by addressing inquiries with accuracy and professionalism.

Tax Compliance & Reporting

• Prepare and file monthly sales tax returns across multiple states and cities, ensuring compliance with tax laws and regulations.
• Conduct tax rate research to verify that appropriate rates are applied to invoices.
• Prepare annual 1099 forms, ensuring compliance with IRS reporting requirements.

Process Improvement & Accounting Support

• Identify opportunities to streamline accounts payable processes, enhance automation, and improve efficiency.
• Assist in internal audits and compliance reviews, ensuring adherence to financial controls and company policies.
• Provide support to the Accounting and Administrative teams with special projects, reporting, and ad hoc financial analysis as needed.

Education & Certifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

Technical Skills

• Proficiency in Microsoft Office Suite, with strong Excel skills (pivot tables, VLOOKUP, and reconciliation functions).
• Experience with accounting software such as Sage, Microsoft Dynamics 365, SAP, or Oracle Net Suite (preferred).
• Familiarity with Concur for expense management and credit card reconciliation (preferred).

Experience & Soft Skills

• 0-2 years of experience in accounts payable, accounting, or a related financial role.
• Strong attention to detail and accuracy, with the ability to manage high-volume transactions efficiently.
• Excellent problem-solving and analytical skills, with the ability to identify and resolve discrepancies proactively.
• Strong written and verbal communication skills, with the ability to interact professionally with vendors and internal teams.
• Ability to work independently while also collaborating with cross-functional teams.
• A proactive and…