Construction Billing Coordinator

Job Title:

Construction Billing Coordinator
Company:
Loenbro, LLC
Business Unit/Department:
Accounting

Location:

Centennial, CO;
Gilbert, AZ

Reports to:

Assistant Controller

Employment Type:

Full-time, onsite
FLSA Classification:
Non-Exempt

Candidates must be authorized to work in the United States on a full-time basis.
We are unable to sponsor or transfer visas at this time.

Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach—every customer benefits from our capabilities and our care.

At Loenbro, we don’t just offer jobs—we build careers grounded in integrity, teamwork, excellence, and purpose. Join a team where your expertise is valued, your growth is supported, and your work helps maintain and enhance the critical infrastructure that powers communities across the nation.

The Construction Billing Coordinator manages, tracks, and processes lien waivers and related construction payment documentation. This role ensures accurate and timely processing of lien waivers to support project billing and collections. The position is highly detail-oriented and execution-focused, requiring strong organization, consistency, and follow-through.

• Lien & Compliance Management: Prepare, review, distribute, and collect lien waivers for subcontractors, vendors, and suppliers. Ensure strict adherence to company policies, customer requirements, and state-specific lien laws.
• Timeliness & Accountability: Maintain a strong sense of urgency in completing tasks, ensuring lien waivers are processed promptly to avoid delays in customer payments (including high-value invoices)
• Documentation & Tracking: Maintain accurate, organized records within accounting/ERP systems. Verify supporting documents including invoices, contracts, change orders, and insurance certificates.
• Financial Support: Monitor aging reports and follow up on outstanding lien waivers. Assist with monthly billing cycles, project closeout documentation, and internal/external audits.
• High-Volume Processing: Manage a consistent, repetitive workflow across multiple projects simultaneously, maintaining accuracy across large volumes of documentation.
• Communication &
  
  Collaboration:
  
  Partner with Accounts Payable, Accounts Receivable, vendors, and customers regarding payment status. Serve as the primary point of contact for inquiries regarding lien releases.
• Issue Resolution: Identify and resolve documentation or payment discrepancies by coordinating with the internal teams and external partners.

Required:

• High school diploma or equivalent (Associate’s degree preferred).
• 2+ years of experience in administrative support, accounting, or construction coordination.
• Basic understanding of construction billing, contracts, and lien waiver documentation.
• Proficiency in Microsoft Office Suite (particularly Excel and Outlook).
• Strong organizational skills, high attention to detail, and the ability to meet strict deadlines.
• Excellent written and verbal communication skills with the ability to handle sensitive financial info professionally.
• Strong sense of ownership, reliability, and urgency in completing time-sensitive tasks.
• Ability to manage repetitive work with consistency and high attention to detail.

Preferred:

• Experience with in the construction, industrial, or subcontracting industries.
• Familiarity with…