Administration Specialist

About Us

Automated Business Technologies is a leading provider of office technology and business solutions, including copiers and MPS, managed IT services, production print, and a growing portfolio of technology solutions. We help organizations improve productivity, security, and collaboration through integrated hardware, software, and services-delivered with responsive local support and a consultative approach.

The day-to-day job includes administration duties including:

• Customer File Maintenance: Maintain and update customer files, including contact information and payment terms.
• Aged Receivables Management: Monitor aged receivables and follow up with customers to ensure timely payment and maintain positive customer relationships.
• Collections
  
  Activities:
  
  Initiate and manage collection activities, including contacting customers regarding overdue payments.
• Invoice Resolution: Research and resolve invoice issues and discrepancies to ensure accuracy.
• Credit Memos: Process credit memos and adjustments to customer accounts.
• Policy and Procedure Documentation: Create, maintain, and update documented systems of accounting policies and procedures.
• Billing: Assist with billing equipment and work with leasing companies to ensure payment has been completed.
• Phone coverage: Assist with rollover calls and occasional lunch coverage
• Assist with other related tasks as required.

• High school diploma or equivalent
• Prior administrative or clerical experience preferred
• Proficient with Microsoft Office Suite (Word, PowerPoint, and Excel)
• Highly organized multitasker who works well in a fast-paced environment
• Excellent time management and communication skills
• Willingness to learn and to grow with the company
• A friendly positive attitude
• Team player
• Comfortable with computers and learning new systems/programs

If you're an organized, tech‑savvy professional who thrives in a fast‑paced environment and enjoys supporting teams with accuracy and positivity, we want to hear from you! At Automated Business Technologies, you'll play an essential role in keeping our operations running smoothly while growing your skills in a supportive, collaborative environment.

Upon written acceptance of a job offer, Automated Business Productswill obtain "consumer reports" about you from background and drug screening companies. A "consumer report" is a background screening report that may contain information regarding your criminal history, sex offender registry status, credit history, employment history, education history, social media activity, driving history, professional licenses, and other information about you. It may bear upon your character, general reputation, personal characteristics, and/or mode of living.