Sales & Workplace Assistant | Centennial

Role Overview

We are seeking a Sales and Workplace Experience Assistant for our Centennial, Colorado office to support the sales team through accurate CRM and portal management while owning day‑to‑day office experience, event support, and front‑desk coverage. This onsite, part‑time role is ideal for someone detail‑oriented, service‑minded, and comfortable balancing recurring office tasks with time‑sensitive sales support.

MSI TEC, Inc. designs and builds advanced automation, motion control, and robotic systems for cutting‑edge industries.

• Receive and forward inbound leads to appropriate sales team members, ensuring timely follow‑up.
• Create and update deals in Hub Spot, including company, contact, and deal details, and maintain accurate pipeline stages.
• Review and merge duplicate records; clean and update records (names, addresses, contact info) in Hub Spot.
• Enter and maintain lead, contact, and deal information in the CRM with high accuracy.
• Update customer and opportunity information in Moxa and Omron portals, ensuring consistency with CRM data.
• Support the VP of Sales with administrative tasks such as expense reports, document organization, and simple reporting.
• Handle incoming and outgoing mail and packages; distribute mail to team members.
• Answer phones, route and transfer calls, and provide front‑desk coverage, including lunch‑hour support.
• Create a welcoming atmosphere by greeting colleagues, customers, and vendors with genuine warmth and professionalism.
• Coordinate with the Facilities Lead to schedule and support onsite service vendors such as plant services and pest control.
• Clean and refill the office coffee machine daily; monitor and restock supplies.
• Order snacks, drinks, paper products, office supplies, and other consumables within budget guidelines.
• Plan and organize company events (team lunches, celebrations), handling logistics, supplies, and coordination.
• Set up and remove holiday décor, maintaining a professional office environment.
• Scan warehouse packing slips daily and upload files to the designated SharePoint folders.
• Perform other office and workplace support duties as assigned to meet evolving business and team needs.
• Support vendor visits and onsite trainings, including room setup, meals/refreshments, name tags, and materials.
• Coordinate attendance lists, basic communication, and follow‑up tasks for trainings and events.
• Ensure meeting spaces are clean, organized, and properly set up before and after events.

• High school diploma or equivalent required.
• Strong attention to detail and commitment to accurate data entry and documentation.
• Friendly and professional communication style, whether in person, over the phone, or via email.
• Ability to prioritize and manage multiple responsibilities in a part‑time schedule.
• Positive, proactive attitude with a strong sense of ownership and service orientation.
• Enjoys helping others, planning events, and keeping things organized.
• Self‑motivated and dependable, with a positive team‑oriented attitude.

• 2+ years of administrative, office coordination, or sales support experience in a professional office setting.
• Experience with CRM tools (Hub Spot preferred) and comfort working across multiple systems and portals.
• Familiarity with Microsoft Office (Word, Excel, Outlook) and an interest in learning new tools.
• Prior exposure to technical or industrial environments (automation, manufacturing, or distribution sectors).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and comfort with collaborative tools.

• May sit or stand for extended periods while performing office or front‑desk duties.
• Routine walking and light movement around the office to greet visitors, handle mail, or restock supplies.
• Occasionally lift or carry items for up to 25 pounds (such as supplies or event materials).

$24–$26 hourly (non‑exempt), based on experience, skills, and certifications.

Part‑time, on‑site position based in Centennial, Colorado.

Work hours:

Monday through Friday, 9 a.m.–2 p.m.