Administrative Assistant II - Enrollment Success & Completion

GJC-000103 08/26;
Enrollment Success & Completion

Community College of Aurora is a vibrant, growing, diverse, urban community college committed to student engagement, innovative teaching, and a global, multicultural perspective on learning. The college has built a reputation of excellence by cultivating a "family" culture that values students, faculty, and staff.

• Medical and dental health plans
• Retirement savings through Colorado PERA
• Employer supplemented Health Savings Account
• Paid life insurance
• Short- and long-term disability coverage
• 10 paid holidays per year plus vacation and sick leave
• Benefit Hubstate employee discount program
• Cafe Well employee wellness program
• Many positions are eligible for alternate work arrangements that may include flexible schedules and/or working remotely
• Opportunity to become a lifelong-learner and enjoy considerable savings for the college education of your dependents through our tuition assistance program

Note: This full-time position is in-person with no remote options available.

Work hours for this position will be Monday through Friday from 8:00 a.m. to 5:00 p.m. May be required to work occasional evenings and weekends for special events.

This full-time position provides administrative support to the Vice President of Enrollment Management and the Director of Academic Advising. The role prepares reports and presentations, manages calendars and scheduling, coordinates travel and enrollment events, handles correspondence, and supports day-to-day department operations.

• Prepare reports, presentations, travel documentation, fiscal materials, contract management documents, and other enrollment management materials as requested
• Ensure the Vice President and Director have all required documents for Executive meetings, including agendas, presentation materials, printed reports, charts, and other requested items

• Manage the Vice President's calendars schedule appointments, and coordinate meetings across multiple calendars
• Maintain clear communication and organization to prevent scheduling conflicts and confusion
• Monitor and respond to emails on behalf of the Vice President and Director of Advising when out of office
• Coordinate meeting responses, check-ins, and urgent requests as needed

• Assist with planning and coordinating enrollment-related events, meetings, and activities
• Document all required items for upcoming events, meetings, and activities as requested by the Vice President of Enrollment Success or Director of Academic Advising
• Coordinate events including extended hours preparation, partnership meetings, peak schedule preparation, and Director meetings
• Complete all fiscal documentation, order supplies and food, and ensure all materials are prepared and ready for events

• Provide general office support to ensure smooth department operations
• Manage office supplies and maintain up-to-date fiscal documentation
• Support day-to day Enrollment Success needs as they arise
• Other duties as assigned to support the mission and goals of the College.

This posting is only open to residents of the State of Colorado at the time of submitting your application.

G3A3XX
Administrative Assistant II

Experience Only:

Two (2) years of general office or clerical experience that includes document management responsibilities (such as preparing reports, presentations, meeting materials, or administrative documents), and six (6) months of scheduling experience (managing calendars, coordinating appointments and meetings, scheduling events, and maintaining schedules). Daily interaction with students, faculty and staff require that this position have strong interpersonal, communication and organizational skills. Computer literacy is a must.

Effective verbal and written communication skills are necessary for success in this position. A resume and cover letter are required, along with the completed employment application. Do not use "see resume" statements in application. Your application must be completed in detail, showing relevant experience in order to be considered. Part time experience will be prorated.

Or

College, university, or non-correspondence business school course work from an accredited institution in Business or a related field may substitute for the clerical experience as listed above on a year for year basis. However, there is no substitution for the specific experience listed. A copy of your transcripts verifying the required credits must be received by Final date to receive applications in order to be considered.

Please redact age-related information on your transcript.

We prefer the ideal candidate to have experience in higher education, particularly in student…