Prevailing Wage Compliance Administrator

Job Summary

Takkion Ops Management is seeking a highly organized and detail-oriented Prevailing Wage Compliance Administrator to support certified payroll operations under the Davis-Bacon Act. This role is responsible for coordinating payroll-related compliance activities across multiple construction projects, ensuring adherence to federal, state, and local prevailing wage regulations. The candidate will serve as a key liaison between internal and external operations, subcontractors, and internal payroll teams—facilitating subcontractor onboarding, tracking project status, mobilization/demobilization, wage determinations, supplemental wage request (SWR) submittals, and ensuring accurate and timely payroll reporting through compliance platforms such as Dili.

This position plays a critical role in maintaining regulatory compliance and supporting efficient project execution in a fast-paced, high-volume environment.

• Participate in project kickoff calls and maintain detailed tracking logs, including mobilization dates, scope of work, wage determinations, Statement of Work, signed contract dates, and SWR submittals.
• Engage subcontractors to collect required project and payroll information, coordinate onboarding, and handoff to the Dili platform team for prevailing wage setup and reporting.
• Issue weekly communications regarding payroll submission status, flagged payrolls, and outstanding compliance items and overall project status.
• Partner with Payroll to resolve outstanding items related to self-performed work by project.
• Develop and maintain Standard Operating Procedures for compliance processes for subcontractors and internal Operations teams.
• Assist with uploading payroll and apprenticeship documentation; perform data entry as needed in client portals, Department of Labor systems, and other compliance platforms.
• Respond to subcontractor payroll inquiries, providing guidance or escalating issues as needed.
• Utilize advanced Excel skills to develop, maintain, and analyze payroll and compliance reports.

• Minimum of 2 years of administrative experience in a high-volume, detail-driven environment.
• Demonstrated experience managing reporting and data accuracy under tight deadlines.
• Strong understanding of prevailing wage regulations and compliance requirements (Davis‑Bacon preferred).
• Exceptional attention to detail with a high level of data‑entry accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Support year‑end payroll processes, internal audits, and regulatory reporting requirements.
• Perform additional duties assigned to support payroll operations and compliance initiatives.

• Experience in the construction industry.
• Familiarity with certified payroll systems or compliance platforms (e.g., Dili).

• Sitting:
  Majority of the workday will involve sitting at a desk using a computer.
• Standing/Walking:
  Occasionally required for tasks such as retrieving files or attending meetings.
• Lifting:
  May occasionally be required to lift and carry office supplies or files weighing up to 20 pounds.
• Dexterity:
  Frequent use of hands to operate office equipment such as a computer keyboard, mouse, and phone.
• Vision:
  Close vision required for computer and paperwork tasks; ability to adjust focus and read small print or electronic displays.
• Hearing/Talking:
  Regularly required to communicate verbally with employees and vendors via phone or in-person.
• Repetitive Motion:
  Repetitive movements of the wrists, hands, and fingers during daily tasks such as typing.

$31.25/hr

TAKKION is an Equal Opportunity Employer.