Academic Advising Coordinator

Job Overview

Engineering a world of possibilities Mines Center for Academic Success and Advising team is hiring! Academic Advising Coordinators (AACs) support the academic progression of Mines students via holistic and developmental academic advising as a member of the Center for Academic Success and Advising (CASA) team.

As an Academic Advising Coordinator, you will administer various academic support services and retention efforts in collaboration with academic faculty and administration. In this integral role, you will uphold established national standards for academic advising and academic support while upholding the mission of Colorado School of Mines.

• Provide academic advisement for undergraduate students either in their first year at Mines or in their sophomore year and beyond in major coursework; communicate and outreach (individual and group) with a pre‑assigned set of students (approximately 500).
• Assist with transition as a student progresses to their identified and declared major(s).
• Accurate and timely assistance/guidance with course planning, registration, and class scheduling.
• Review, approve, and assist with class scheduling, including the release of PINs with students.
• Provide individualized assistance/guidance to all students, including those with complex transcripts (AP/IB advanced credit, transfer students, non‑traditional and others).
• Maintain consistent and thorough records of all student contact and advisement, including pre‑ and post‑advising session notes.
• Communicate with academic faculty in need of assistance & support for advising purposes – including upper‑division advising assistance.
• When necessary, assist and support student families and prospective student/families while maintaining FERPA compliance.
• Provide personalized assistance based in student development theory and support for any student need, exploration, or situation; collaborate and outreach to support offices.
• Represent the university to various institutional divisions by serving on university ad‑hoc committees as well as externally to students and/or the general public/local community.
• Host office hours at various locations across campus, including academic departments, to support coordination of advising.
• Assist as needed with all Student Life and CLASS programs, events, and specialty weekends.
• Manage and oversee an academic support service function, including early alert/retention, academic coaching, bounce back, peer advisors, tutoring and core review, programming, major exploration, and hiring/training.
• Provide budget oversight for the academic support services.
• Supervise student staff, including time tracking, hiring, and training.
• Offer individualized and research‑backed academic coaching assistance to students seeking to improve their academic performance at Mines.
• Provide proactive academic coaching for assigned advisees as well as other students as caseload allows.
• Respond to Student Outreach and Support (SOS) inquiries for advisees and offer academic support as needed.

• Bachelor’s degree and master’s degree from an accredited institution of higher education.
• Professional experience with college students in an advising, mentoring, or leadership role.
• Professional oral and written communication skills; strong organizational and project management skills; strong public speaking skills; proficiency with computer software.

• Master’s degree in a relevant field such as higher education administration, educational leadership, educational psychology, curriculum and development, etc.
• Employment as a full‑time academic advisor and/or academic support or student support specialist in a college or university setting.
• Advising or teaching experience with an engineering/applied science setting.
• Demonstrable commitment to promoting and enhancing diversity of perspective.
• Experience supervising employed (paid) students.

• Annual salary: $58,000 – $63,000.
• Flexible health and dental care options.
• Generous sick/vacation time: 13 paid holidays per year, including a week‑long winter break for the entire campus.
• Fully vested retirement plan on first day of…