Safety Administrative Specialist

Key Lime Air Safety Administrative Specialist

We are a growing regional airline based at Denver International Airport with over 27 years of history in the aviation industry as a Part 121 and Part 135 air carrier. Our operations include cargo, private/VIP large cabin charters, and scheduled passenger service under our Denver Air Connection brand.

We operate a fleet of more than 30 aircraft, including Fairchild Metros, Dornier 328 Jets, Embraer E-145LRs, and an Embraer Brasilia. Our growth plans include the continued addition of E-145LRs to our fleet.

13252 E Control Tower Rd. Englewood, CO 80112

• Employer paid health, vision, dental, and life insurance for the employee
• Matching 401k up to 4%
• Accruing PTO days, a maximum of 18 days per year
• Flight benefits through ZED program

The Safety Administrative Specialist plays a key role in supporting Key Lime Air’s Safety Management System (SMS). This position is responsible for day-to-day administration of safety reports, maintaining safety records, assisting with Safety Risk Management (SRM) activities, and tracking safety performance data across Part 135, Part 121, and charter operations.

Reporting to the Operations Quality Assurance Manager, the role provides both administrative and analytical support to the Safety team and helps reinforce a proactive, Just Culture approach to safety. This position serves as a primary point of contact for safety report processing, SHAIDER tracking, Safety Performance Indicators (SPIs), and safety documentation used for operational decisions and regulatory compliance.

• Receive, review, categorize, and process safety reports in accordance with SMS procedures.
• Process and track SHAIDER reports, ensuring proper use of SMS taxonomy within VOCUS.
• Maintain confidentiality and ensure non-punitive handling of safety information.
• Track safety reports, corrective actions, and follow-up items through closure.
• Support hazard identification through safety reports, audits, and operational changes.
• Assist with the development, documentation, and tracking of Safety Risk Assessments (SRAs).
• Monitor approved risk controls and mitigation actions for completion and effectiveness.
• Coordinate SRM activities with other departments as part of Management of Change (MOC) processes.
• Track and maintain Safety Performance Indicators (SPIs) and Safety Performance Targets (SPTS)
• Monitor trends to identify emerging risks or degraded performance.
• Review safety data to identify systemic issues and opportunities for improvement.
• Prepare safety summaries, reports, and dashboards for Safety leadership.
• Develop presentations for Safety Review Boards (SRB), Safety Action Groups (SAG), and management briefings.
• Support internal safety communications, newsletters, and bulletins.
• Coordinate with Operations QA, IEP, and LOSA programs to support Safety Assurances activities.
• Provide safety data and documentation for internal audits and FAA SMS oversight.
• Assist with tracking corrective actions and verifying supporting closure documentation.
• Ensure safety records meet company and regulatory retention requirements.
• Maintain organized records of safety reports, SRAs, SPIs, and mitigation actions.
• Track safety action items and assist with scheduling safety meetings and reviews.

• Experience in aviation safety, reporting, SMS coordination, or operational risk management.
• Working knowledge of FAA SMS requirements (14 CFR Part
  5)
• Experience in Part 135, Part 121, or mixed operational environments preferred.
• Strong written communication, analytical, and organizational skills.
• Proficiency with Microsoft Excel and Power Point.

• Formal SMS or SRM training.
• Experience with aviation safety reporting databases.
• Familiarity with human factors, Threat and Error Management (TEM), and Just Culture principles.
• Strong attention to detail and date accuracy.
• Professional written and verbal communication skills.
• Discretion when handling sensitive or confidential information.
• Ability to work across departments and support multiple stakeholders.