Accounts Payable Specialist

South Metro Fire Rescue is currently seeking a Accounts Payable Specialist Specialist.

All interested candidates must submit a resume and cover letter.

The Accounts Payable Specialist is responsible for a variety of administrative duties in support of South Metro Fire Rescue’s Finance bureau in a manner consistent with organizational values. This position will perform a variety of duties related to the preparation, processing, and payment of invoices and expenses for South Metro Fire Rescue.

(The following statements are illustrative of the duties and responsibilities of the position and do not list every duty that may be required of the employee for this position. The District retains the right to change the duties and responsibilities of the position at any time without notice.)

Serves as a first point of contact for internal and external phone calls and email correspondence for the Finance bureau; provides information and assistance to vendors, employees, supervisors, and managers regarding a variety of Accounts Payable and Accounting functions; answers questions and provides information; resolves or escalates issues to appropriate personnel.

Processes a high volume of vendor invoices per week through Dynamics 365 ERP software and manages District’s Accounts Payable process including reviewing, verifying, and processing invoice payment in accordance with SMFR policies.

Identifies, reviews, and resolves ERP system rejections and duplicate invoice entries.

Identifies and reconciles discrepancies by working directly with vendors or internal teams to resolve issues.

Inputs and onboards new vendors into ERP software; ensures accuracy and completeness of vendor information.

Reconciles vendor statements and resolves any discrepancies or vendor questions in a timely manner.

Manages the finance email inbox; responds to inquiries, forwards messages to the appropriate personnel, and ensures timely follow up on all communications.

Maintains accurate records of invoices, payments, and vendor information.

Reviews expense reports for p‑cards and employee reimbursements; ensures compliance with SMFR policies and verifies supporting documentation.

Provides training and guidance to end users on ERP system processes, including requisition entry, approval workflows, expense report submission, and related procedures.

Supports internal and external audits, as needed.

Ensure compliance with District’s finance policies.

Works closely with the Finance team to assist with other Finance functions and special projects as needed.

Performs other related duties, as assigned.

EDUCATION, EXPERIENCE, LICENSES & CERTIFICATIONS (An equivalent combination of education, training, and experience that demonstrates the ability to perform the duties of the position is qualifying.)

• Minimum of a High school Diploma or equivalent GED. Additional training in Accounting, Business Administration, or related field, is preferred.
• Three (3) years of responsible Accounts Payable experience.
• Must obtain CPR certification within one (1) year of hire.

• Ability to demonstrate excellent internal and external customer service through follow up and research.
• Proficient in Microsoft Excel, Word, and Outlook.
• Experience using a large ERP, such as Dynamics 365, for invoice processing, inquiries, and reporting is required.
• Ability to quickly learn and adapt to new software.
• Knowledge of or the ability to learn financial and accounting terms relevant to the position.
• Strong attention to details and ability to produce work with great accuracy.
• Strong analytical skills.
• Ability to manage multiple projects simultaneously, respond to changing priorities, work with frequent interruptions, and adhere to deadlines in stressful situations.
• Ability to provide clear, concise verbal and written communication to other employees and supervisors.
• Ability to maintain collaborative relationships with SMFR personnel with the express purpose of aiding and increasing efficiency.
• Skill in verbal and written communication and the ability to…