Clerk and Court Executive Court of Appeals

Clerk and Court Executive of the Court of Appeals

Job Code: R46010

Job Series:
Clerk of the Court of Appeals

FLSA Status:
Exempt

OCC Group:
Executive (EXC)

Signature of the State Court Administrator approval available on file in the Human Resources Division.

The Clerk and Court Executive of the Court of Appeals is responsible for the overall planning, organizing, and directing the management of the Office of the Clerk of the Court and all non-judicial administration of the Court of Appeals.

To perform this job successfully, an individual must be able to perform each essential function listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.

• Responsible for the overall direction and supervision of the Court of Appeals; assigns duties and responsibilities to staff.
• Advises judges, staff attorneys, and law clerks on legal matters such as appellate jurisdictional issues and rule changes.
• Manages the operations of the Clerk’s Office in conjunction with the Clerk’s Office Supervisor, ensuring effective case flow and proper docket management.
• Develops and implements new policies in conjunction with Court of Appeals judges and staff.
• Implements policy changes from the State Court Administrator's Office, Chief Justice Directives, and Court Rules.
• Responsible for recruitment, selection and termination of Court of Appeals employees.
• Develops and establishes procedures for operating and maintaining required administrative systems.
• Develops and manages the budget, purchasing and accounting functions. Authorizes expenditures.
• Participates in the design, acquisition, and implementation of automation for Court of Appeals processes and proceedings.
• Manages facility maintenance and space needs, ensuring that staff have adequate equipment and safe working environment.
• Coordinates the activities of the Court of Appeals and maintains productive relationships with judges, State Court Administrator's Office personnel, other courts, the bar association, law enforcement agencies, general public, and correction institutions.
• Apprises the Chief Judge of the Court of Appeals on all administrative matters.
• Oversees and directs the upkeep of the Court of Appeals Judicial Department website.
• Occasional statewide travel is required.
• Attends meetings and completes training as required.
• Performs other duties as assigned.

Work requires managing and monitoring work performance by directing multiple groups of employees across more than one business function within an organization unit, including making final decisions on hiring and disciplinary actions, evaluating program/work objectives and effectiveness, and realigning work and staffing assignments, as needed.

Graduation from an accredited college or university with a bachelor's degree, preferably in business, public or court administration or related field.

At least five (5) years of professional administrative experience or at least five (5) years of experience in an appellate court, of which at least two (2) of those years must have been in court administration.

None.

Master’s degree in business, public or court administration or related field; or graduation from an accredited law school.

Communications and discussions result in decisions regarding policy development and implementation. Interaction with others outside the organization requires exercising participative management skills that support team efforts and quality processes.

Employees normally perform assignments within broad parameters defined by general organizational requirements and accepted practices. End results determine effectiveness of job performance.

Recognized authority in an area of expertise related to the work. Technical expertise is sought out by others across the organization. Incumbent can apply technical skills in a wide and often unpredictable range of contexts. Usually spans multiple work units.

Position has major fiscal responsibility.

Exerts up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.

Relatively free from unpleased environmental conditions or hazards. Office environment.

Individuals who are hostile or irate. Individuals with known violet backgrounds.