Animal Law Enforcement Data Entry Support Specialist

Looking to make a difference in the lives of pets and people? With an almost year-round beautiful blue sky and a scenic mountain backdrop, HSPPR is a nonprofit animal shelter serving El Paso, Pueblo, and Douglas Counties as well as the City of Centennial in the colorful State of Colorado. We employ a total of 200+ employees. We are an organization that celebrates and prioritizes diversity and inclusion.

HSPPR welcomes you to apply for this exciting opportunity at our socially conscious organization.

The Animal Law Enforcement (ALE) Data Entry Support Specialists are key to the successful completion of the Department's Mission, Vision, Values and Goals. Employees assigned to this Division are expected to perform a variety of support functions to include Data Entry, Quality Control, and Mail Processing.

HSPPR's Mission Statement: HSPPR offers compassionate care to animals, supports safe communities, and provides socially conscious sheltering.

The Animal Law Enforcement Support Specialist supports HSPPR's mission by providing critical administrative and operational support that helps Animal Law Enforcement serve animals and the community effectively and efficiently. Through accurate data entry, quality control, licensing support, case documentation, and communication with the public, this role helps promote safe communities, responsible pet ownership, and compliance with animal welfare laws and ordinances.

By ensuring records, reports, and processes are handled with professionalism and accuracy, the position contributes to compassionate care for animals and socially conscious sheltering practices.

This job description includes major duties and responsibilities of the job. It is not to be construed as including every task inherent in the position.

• Completes preliminary quality control and reports issues to the Officer's direct supervisor;
• Completes data entry in Network Fleet (Reveal) after services are completed on Animal Law Enforcement vehicles;
• Seals records when requests are received from the courts;
• Assists with uploading evidence to Sharepoint and LEA;
• Enters new addresses into the Chameleon database;
• Monitors the ALE inbox, enters calls for service, submits Crimestoppers dispositions, and responds to Accela requests;
• Edits and submits bite reports to the Health Department;
• Uploads various documents to Chameleon;
• Completes various duties associated with animal licensing programs for all divisions of the Animal Law Enforcement Department;
• Assists the Accounting Department in triweekly mail processing;
• Demonstrate accuracy and thoroughness in entering pet licenses;
• Assists in the data entry of monthly rabies reports received from local veterinary clinics;
• Prepares weekly Bite Blotter data;
• Collects subpoenas and creates court packets;
• Assists with summons and warning data entry;
• Update HSPPR records with case dispositions on summonses;
• Represents Animal Law Enforcement and the contracted jurisdictions in a professional and courteous manner at all times;
• Complies with all Animal Law Enforcement policies and procedures and training guidelines;
• Assists citizens with interpretation and understanding of animal ordinances, department procedures, and responsible pet ownership;
• Promotes Humane Society programs, services, and development;
• Stays abreast of current industry trends, changes in ordinances, and policy and procedures;
• Keeps Animal Law Enforcement Leadership informed of progress and potential conflicts;
• As assigned, safely and properly trains, coaches and assists trainees and individuals completing cross training with all of Animal Control Officer positions;
• Promptly reports violations of policy and procedure and/or conduct unbecoming to Animal Services Leadership;
• Strives to maintain a positive and professional attitude at all times.

• Commitment to the mission, values, goals, and success of HSPPR
• Other duties and tasks as assigned by the Department and/or Leadership

None

• Regularly sits at computer station.
• Must be able to lift a minimum of forty pounds with reasonable accommodations.
• Typically stands, bends, stoops and crouches.
• Consistently exposed to animals in the workplace and animal allergens under conditions with limited alternatives available.
• Periodically drives a HSPPR Vehicle to perform duties.

• Monday - Friday.
• The ALE Data Entry Support Specialist will generally work five (5) eight-hour shifts per week; however, the schedule may change as needed and on short notice.
• Duty hours will vary and will generally between 8:00 am and 5:00 pm.
• The schedule may include evening, weekend, and holiday work as needed
• Fully on-site.

The successful applicant must be able to meet or exceed minimum education, experience, and abilities necessary to perform ALL the job functions, unassisted, and at a pace and level of performance consistent with…