Office Admin

Job Summary

The Office Administrator provides overall administrative support to keep office operations running smoothly. This role supports onboarding, reporting, employee engagement, and safety coordination, while also serving as a backup to the Purchasing Coordinator as needed. The position works closely with office leadership and supports multiple departments across the facility.

• General Office Administration
• Provide administrative support to office leadership
• Maintain office files, personnel records, and documentation
• Manage bulletin boards and employee communication postings
  
  Track and post employee recognition and engagement activities
• Run routine office reports (attendance, hours, benefits, and administrative reports)
• Prepare invoices and coordinate office-related purchases and events
• Support onboarding and orientations; prepare new‑hire and temp packets
• Audit files per retention schedules and support legacy document projects
• Update and maintain office documents, training materials, and forms
• Assist with purchase orders, tracking, and basic vendor coordination as needed
• Help ensure continuity of purchasing and supply processes
• Partner with HR and leadership to improve and modernize office processes
• Cross‑train with Purchasing Coordinator to ensure coverage

• Prepare safety meeting agendas, sign‑in sheets, and documentation
• Support safety committee meetings and maintain records
• Assist with tracking training, inspections, and safety‑related documentation
• Run safety‑related reports and metrics as requested

• Typically possesses a High School diploma (or equivalent) and 5 or more years of experience.

• Demonstrated verbal and written communication and customer service skills.
• Proficient understanding of Microsoft Office Suite software.
• Proficient knowledge of basic office equipment (i.e., copiers, fax machines, calculators, etc.).
• Proficient understanding of clerical procedures and systems such as record‑keeping and filing.
• Strong attention to detail.

The pay range for this position is $19.71 - $33.56. Typically, a competitive wage for new hires will fall between $20.00 to $22.00. Offers for this position may vary based on market data and other factors such as job‑related knowledge, skills, experience, and geographic location. The position may also be eligible for a short‑term incentive.

Greif offers a comprehensive benefits package, including medical, dental, paid time off, and other competitive benefits which are available for eligible colleagues effective day one.

Greif is an equal opportunity employer. We will not discriminate against any applicant or employee on the basis of sex, race, religion, age, national origin, color, disability, veteran status or any other legally protected characteristic.
For more information read Greif’s Equal Opportunity Policy.

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