Advanced Real Estate Admin Assistant

Overview

This role is part executive assistant, part operations coordinator, and part life manager. You will manage complexity, anticipate needs before they’re spoken, protect the CEO’s time, energy, and focus, and handle high-level business tasks and personal matters with precision and discretion. You must be organized, emotionally intelligent, tech capable, highly trustworthy, and confident working with someone who thinks fast, expects excellence, and deeply values loyalty and integrity.

If you derive real fulfillment from making the leader look sharp, prepared, and unstoppable, this role is for you.

One of the most important hires in the company’s 22-year history. The organization is expanding across multiple integrated businesses in Real Estate Investment, Construction, Realty/Brokerage, Property Management, and more. The team is growing from 8 to 25+ employees, with a new 11,000 sq ft HQ and ongoing modernization of systems and processes.

• Directly support the CEO by handling executive tasks, managing the CEO’s calendar, and protecting time and focus.
• Serve as part executive assistant, part operations coordinator, and part life manager; manage complexity and anticipate needs.
• Fully manage the CRM, collaborate with remote developers to upgrade it as needed, and keep teams on track with task management and other tools.
• Represent the company in interactions with external stakeholders, including potential engagements with HOA/COC boards where applicable.
• Assist in hiring, building a strong team culture, and supporting growth initiatives to scale the organization.
• Support high-level business tasks, personal matters, and discretionary initiatives with integrity and discretion.
• Contribute to establishing systems, improving operations, and aligning with the company’s performance-driven culture.

• Highly capable, organized, and detail-oriented with strong emotional intelligence.
• Comfort with fast-paced environments and high expectations of excellence and loyalty.
• Tech-savvy and able to manage CRMs and collaborate with developers.
• Ability to read people well, use intuition, negotiate, and drive results in a multi-stakeholder setting.
• Experience supporting senior leadership and handling both business and personal matters with discretion.

Compensation: $72,000 - $75,000 OTE with all perks/bonuses included. Base salary for the role is $47,000–$55,000 DOE, with additional incentive structures such as performance-based bonuses, profit sharing after 1 year, 401(k) with company match, and long-term rewards for stabilizing chaos, building systems, and scaling the team. The company emphasizes a culture built around performance, loyalty, and long-term opportunity.

This posting focuses on the role responsibilities and requirements. Interested candidates should apply through the standard company process and complete the required steps as described on the careers site.