Administrative Assistant

The Administrative Assistant is responsible for providing administrative assistance and secretarial support to the department leadership, ensuring smooth operations and efficient functioning with minimal delay or disruption.

• High School Diploma or GED (minimum requirement).
• Associate’s Degree desirable.

• 1‑3 years of job‑related experience.
• Prior job title:
  Administrative Assistant.
• Preferred familiarity with medical terminology.

• Type 50 words per minute.
• Proficient in Microsoft Office applications, especially Word.
• Knowledge of PowerPoint and Excel.
• Excellent time‑management skills.
• Excellent verbal and written communication skills.
• Detail oriented.
• Punctual.
• Ability to work a flexible schedule to meet department needs.

• Establish and maintain effective working relationships with employees, members of the public, and Miami Valley Hospital providers and business office.
• Manage and direct phone calls as appropriate.
• Manage the process of retrieving and reviewing medical imaging and laboratory results that require phone calls and certified letter communication to patients.
• Maintain all applicable rosters with up-to-date information.
• Schedule department meetings and individual meetings.
• Prepare agendas and PowerPoint presentations for department meetings.
• Record, type, and distribute department meeting minutes with accuracy and timeliness.
• Monitor office supply budget for the administration cost center.