Public Information Clerk in Islip - Bankruptcy Court Temporary

Public Information Clerk

The United States Bankruptcy Court for the Eastern District of New York is accepting applications for the position of Public Information Clerk. The incumbent performs a variety of duties, including receiving and maintaining court files in compliance with federal and local rules and procedures. The incumbent performs customer service and cashier duties, provides procedural information, and collects court fees.

Representative duties include answering and routing incoming calls, preparing case files for tracking and assisting the public in the use of computerized databases. Receiving and reviewing incoming documents to determine conformity with appropriate fees received over the counter and through the mail. Securing funds in cash register, balancing cash drawer at the end of the day, and processing credit card payments for filed documents.

Educating filers on proper national and local filing requirements and assisting with the preparation of educational material for Pro Se filers. Providing basic information to the public, bar, and the court. Sorting, classifying, and filing case records. Maintaining integrity of the filing system by monitoring proper access of records for court personnel, attorneys, and others. Certifying court documents, and creating and processing new case files.

Performing case management work. Reviewing filed documents to determine conformity and taking appropriate action, and following up with the rules, practices, and filing requirements. Docketing Pro Se filed documents, calendar documents, and miscellaneous documents. Accepting appropriate documents. Assigning case numbers, opening cases in the case management system and docketing initial case opening events. Overseeing and docketing documents submitted through the Pro Se Electronic Document Upload Program.

Processing and managing cases filed through the Electronic Self-Representation (eSR) program. Creating electronic log notes of proceedings, including participants involved in court proceedings. Reviewing transcripts submitted by agencies to ensure they meet the court's format standards.

Preparing case files and audio recordings to fulfill transcript requests, verifying that all necessary materials are properly compiled for transcription. Arranging for and monitoring the timeliness and accuracy of the transcript being received from the transcriber and delivering to the appropriate parties. Managing cases from opening to closing. Docketing all signed orders. Reviewing, identifying, and researching the accuracy, timeliness, and quality of data entered into the case record.

Making corrections to the case record to comply with local and national procedures. Ensuring that all case files and related information are in progression. Processing notices of appeal and appeal-related documents. Performing quality control on attorney-docketed entries. Retrieving, opening, and distributing mail. Logging checks received in the Mail Tracking System. Verifying and processing checks received by mail. Performing other duties as assigned.

Qualifications and requirements:
The successful candidate is required to have a high school diploma or equivalent; however, a four year college degree is preferred. Some educational credits may be substituted for experience. A minimum of two years of relevant work experience is required, with legal or court experience a plus. Applicant must possess exceptional computer skills with a demand for accuracy and quality assurance, and exceptional communication skills since frequent contact is with a wide variety of individuals within and outside the Judiciary.

Specialized experience:
One year of specialized experience, which includes progressive responsible clerical work requiring application of clerical procedures involving routine use of keyboard skills. Specialized experience including a broad knowledge of Bankruptcy Code and Rules, knowledge of Microsoft Word, Excel, Adobe Acrobat, Internet browser and regular use of scanning equipment are desirable. The position encompasses a great deal of responsibility and requires a mature, self-motivated person with a professional attitude.

The candidate must be a team player who is dependable, detail oriented and able to work in a multitasking, fast-paced environment.

Communication skills:
Must possess excellent oral, written, and interpersonal communication skills.

Excepted appointment:
The United States Bankruptcy Court is part of the Judicial Branch of the U.S. Government. Applicants must be U.S. citizens or lawful permanent residents seeking U.S. citizenship. The Federal Financial Management Reform Act requires direct deposit of federal wages. Judiciary employees serve under "Excepted Appointments" and are considered "at will." The Court requires employees to adhere to the Code of Conduct for Judicial Employees.

Conditions of employment:
As a condition of employment, the selected candidate must successfully complete an Office of Personnel Management…