Events Coordinator

Events Coordinator - "26" Grosvenor Street, Mayfair, London

About Coterie

Coterie group consists of leading wine merchants, distributors, storage providers, and platforms that elevate how wine is bought, enjoyed, moved, stored, and owned. Each is defined by its own expertise and reputation, developed over time through long-standing relationships and a deep understanding of the market. Together, they are strengthened through shared capability, greater visibility, and a more connected way of operating.

Coterie operates across three traditionally separate areas of the fine wine market: merchants, logistics and storage, and financial access. Most wine businesses sit within one. Coterie connects them through shared infrastructure, shared expertise, and a more aligned way of working.

The Opportunity

Coterie is opening an exciting new destination at 26 Grosvenor Street in the heart of Mayfair. In addition to serving as Coterie’s flagship headquarters, 26 has been designed as an elegant private hospitality destination where business, dining, and exceptional experiences come together.

The venue will host bespoke private dining, intimate wine tastings, executive meetings, and carefully curated private events within beautifully designed surroundings. Every event is tailored to the individual. We believe in genuine hospitality, meticulous attention to detail, and creating experiences that feel personal rather than transactional.

Ahead of our opening in September 2026, we are looking for a highly organised and proactive Events Coordinator to join our team and support the successful delivery of our hospitality program.

Location: 26 Grosvenor Street, Mayfair, London

Company: Coterie Holdings

Reporting To: Events Manager

Employment Type: Full-time

Start Date: September 2026

Role Summary

As the Events Coordinator, you will play a vital role in supporting the daily operations of our events department and ensuring the seamless delivery of guest experiences. Working closely under the guidance of the Events Manager, you will handle key administrative duties, manage event documentation, assist with client inquiries, and provide hands-on support during live events.

This role is ideal for an enthusiastic, detail-oriented professional looking to build a career in luxury hospitality. You will collaborate closely with our Reception, Kitchen, and Hospitality teams, acting as a key link that ensures no detail is overlooked and every event is executed to the highest standards.

Primary Responsibilities

• Administrative Support: Assist the Events Manager with managing the events inbox, answering initial telephone inquiries, and scheduling client site visits and tastings.
• Documentation & Coordination: Prepare and distribute detailed event documentation, including function sheets, event timelines, table plans, menus, and place cards.
• Systems Management: Maintain accurate database records, input bookings, and update guest preferences using Seven Rooms or our designated CRM platform.
• On-the-Day Delivery: Provide hands-on assistance during event setup, guest arrival, and event breakdown, ensuring the venue is immaculately presented at all times.
• Internal Liaison: Communicate event details, dietary requirements, and schedule changes clearly to the kitchen, reception, and hospitality floor teams.
• Client Relations: Deliver warm, professional, and personalised service when greeting clients, conducting preparatory walkthroughs, or assisting during live events.
• Inventory Control: Monitor and manage events-related inventory, including menus, stationary, and bespoke client materials.

Required Skills and Experience

We are looking for an energetic team player who is passionate about luxury service and possesses the following:

• Experience: Minimum of 1 year of experience in a support, administrative, or operational role within luxury hospitality, premium restaurants, private clubs, or high-end venues.
• Organization: Exceptional organisational and multitasking skills, with a proven ability to manage multiple small tasks and deadlines simultaneously.
• Attention to Detail: A meticulous approach to work, ensuring documents, table settings, and schedules are accurate and…