Executive Personal Assistant

Overview

Job Description:

This is not a traditional EA role. This is a true right-hand partnership to the CEO of PPS Healthcare — embedded at the centre of a high-performance leadership environment. Highly visible. Fast-paced. Built on trust. We’re looking for someone who thrives in complexity and understands the rhythm of executive decision-making.

• Grade 12 essential
• Personal Assistant Qualification

• Medical Scheme administration experience
• MS Office
• Industry/legislation and regulations
• Council circulars
• Product knowledge

• Outstanding organisational and time management skills
• Ability to demonstrate knowledge of a broad range of stakeholder relations activities.
• Organisational and planning skills
• Drive for results
• Ability to multitask and prioritize daily workload
• Ability to use initiative and self-starter
• Analytical thinker
• Excellent verbal and written communications skills
• Excellent interpersonal skills including the ability to influence across the organisation and externally
• Discretion and confidentiality

• Accurate
• Ability to meet deadlines
• Empathetic
• Diplomatic
• First time right
• Team player
• Respect
• Willing to go the extra mile/ do the extraordinary
• Ownership
• Honesty
• Willing to learn
• Enthusiasm
• Customer orientated
• Approachable
• Business orientated
• Creative
• Attention to detail
• Flexible
• Passion for customer service
• Motivational
• Goal orientated
• Committed to customer satisfaction
• Driven, high energy & results orientation
• Disciplined, self-confidence, assertiveness & excellent interpersonal skills

• Acting as a first point of contact: dealing with correspondence and phone calls.
• Managing diaries and organising meetings and appointments, often controlling access to the manager/executive.
• Booking and arranging travel, transport and accommodation
• Organising events and conferences.
• Reminding the manager/executive of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases and filing systems.
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients.
• Collating and filing expenses.
• Miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit, e.g. completing some corporate governance reporting or conducting research.
• Take dictation and minutes.
• Source office supplies.
• Produce reports, presentations and briefs.
• Replying to emails, faxes and post.
• Assisting with projects their manager might be working on by researching or writing reports.
• Behave in alignment with PPSHA values.