Executive Personal Assistant

Job Advert Summary

This is not a traditional EA role. This is a true right-hand partnership to the CEO of PPS Healthcare — embedded at the centre of a high-performance leadership environment. Highly visible. Fast-paced. Built on trust. We’re looking for someone who thrives in complexity and understands the rhythm of executive decision-making

Education:

• Grade 12 essential
• Personal Assistant Qualification

Experience

• Medical Scheme administration experience
• MS Office
• Industry/legislation and regulations
• Council circulars
• Product knowledge

Knowledge and Skills (maximum of 10):

• Outstanding organisational and time management skills
• Ability to demonstrate knowledge of a broad range of stakeholder relations activities.
• Organisational and planning skills
• Drive for results
• Ability to multitask and prioritize daily workload
• Ability to use initiative and self-starter.
• Analytical thinker
• Excellent verbal and written communications skills
• Excellent interpersonal skills including the ability to influence across the organisation and externally.
• Discretion and confidentiality

Competencies (maximum of
8):

• Accurate
• Ability to meet deadlines
• Empathetic
• Diplomatic
• First time right
• Team player
• Respect
• Willing to go the extra mile/ do the extraordinary
• Ownership
• Honesty
• Willing to learn
• Enthusiasm
• Customer orientated
• Approachable
• Business orientated
• Creative
• Attention to detail
• Flexible
• Passion for customer service
• Motivational
• Goal orientated
• Committed to customer satisfaction
• Driven, high energy & results orientation
• Disciplined, self-confidence, assertiveness & excellent interpersonal skills

• Acting as a first point of contact: dealing with correspondence and phone calls.
• Managing diaries and organising meetings and appointments, often controlling access to the manager/executive.
• Booking and arranging travel, transport and accommodation
• Organising events and conferences.
• Reminding the manager/executive of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases and filing systems.
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients.
• Collating and filing expenses.
• Miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit, e.g. completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research.
• Take dictation and minutes.
• Source office supplies.
• Produce reports, presentations and briefs.
• Replying to emails, faxes and post.
• Assisting with projects their manager might be working on by researching or writing reports.
• Behave in alignment with PPSHA values.