Procurement Manager

Duties & Responsibilities Strategic Sourcing

• Identify, evaluate, and onboard potential suppliers to ensure best value for the organisation in terms of cost, quality, compliance, lead time, and service delivery.
• Develop and implement procurement strategies to optimise cost savings, supply continuity, and operational efficiency.
• Source local and international suppliers for raw materials, packaging, components, instruments, implants, medical devices, consumables, and services.
• Negotiate and establish favourable pricing, commercial terms, delivery schedules, and service agreements with suppliers.
• Monitor supply risks and ensure continuity of critical materials and services.
• Support the addition of approved suppliers in line with company procedures and quality management system requirements.
• Communicate with Quality and Regulatory regarding new suppliers, supplier changes, or supplier documentation requirements.
• Manage procurement planning in support of operational demand, new launches, and sales requirements.

• Monitor inventory levels and adjust procurement strategies as needed.
• Forecast raw materials, packaging, and stock items.
• Minimize excess inventory and ensure on-time delivery of goods and services.
• Establish reliable lead-times for deliverables based on operational requirements.
• Identify operational priorities by evaluating lead-times and critical path items.
• Provide regular updates on deliverable progress and deadlines.
• Monitor raw material usage and execute ordering of raw material as required.
• Process stock orders placed by accurately accounting for Bill of Materials needed.
• Monitor raw material, packaging, component, and finished goods stock levels and proactively inform relevant departments when stock is low or at risk.
• Manage forecasting and communication between departments regarding delayed purchased items or items low on stock that may affect final goods inventory and sales.

• Communicate to Production which items and quantities must go into production in order to fulfil demand, support new launches, and meet open sales orders.
• Assist in inventory counts and stock take activities as required.
• Ensure correct movement of raw materials on the ERP system and that stock transfers, adjustments, and usage-related transactions are accurately recorded.
• Manage expired raw materials in accordance with internal procedures, including segregation, review, communication, and ERP adjustments.
• Ensure appropriate stock-related transactions and corrections are accurately processed on the ERP system.
• Support or execute creation of certain item codes on the ERP system where required for procurement and operational support.

• Negotiate and establish favourable terms and contracts with suppliers (local and international).
• Monitor and evaluate vendor performance to ensure quality, reliability, responsiveness, and cost effectiveness.
• Resolve supplier-related issues, disputes, delays, documentation gaps, and quality concerns.
• Ensure supplier performance is reviewed against operational and quality requirements.
• Maintain effective working relationships with suppliers and service providers.
• Coordinate supplier communication relating to lead times, delivery issues, quality concerns, and documentation requirements.
• Ensure supplier records and supporting approval documentation are maintained and updated appropriately.

• Implement cost‑saving measures and sourcing strategies without compromising quality, compliance, or operational continuity.
• Ensure compliance with budgetary constraints while maintaining required quality standards.
• Execute payment requests for local and international suppliers.
• Ensure payment request process is followed, including quotes, purchase orders, invoices, shipping documentation, and supporting approvals.
• Monitor pricing trends, supplier cost increases, and budget impact on procurement decisions.
• Balance cost control with delivery urgency, supply risk, quality requirements, and operational priorities.

• Stay informed about relevant laws, regulations, and internal requirements affecting procurement and ensure compliance.
• Develop, maintain, and enforce procurement policies and procedures.
• Ensure procurement and receiving activities align with company quality management system requirements.
• Maintain accurate records and documentation for auditing purposes.
• Ensure procurement documents are complete, current, traceable, and properly filed, including purchase orders, quotes, invoices, payment requests, COAs, material certificates, and related supplier documents.
• Ensure purchased items are received according to predefined specifications, COAs, and CRA specifications where applicable.
• Ensure incoming goods are checked against purchase orders, specifications, quantities, lot numbers, batch numbers, expiry dates, and required supporting documentation.
• Ensure the correct lot and batch numbers received per COA are recorded accurately on the ERP system during receiving.
• Ensure correct…